Procurement Manager

Mumbai, Maharashtra
Permanent
Full-time

9 hours ago

1. Job PurposeTo manage end-to-end procurement operations for medical, surgical, pharmaceutical, engineering, and non-medical categories for the facility. The role ensures timely sourcing, quality compliance, cost optimization, vendor governance, and adherence to hospital standards including NABH/JCI. This is an Individual Contributor role with high levels of stakeholder, vendor, and cross-functional interaction.2. AccountabilitiesProcurement Planning & Strategic Sourcing

Understand annual and monthly procurement requirements from clinical, pharmacy, biomedical, engineering, hospitality, and administration departments
Identify, evaluate, and onboard suppliers based on quality, cost, reliability, and compliance.
Conduct rate negotiations, tendering, comparative analysis, and finalize the best technocommercial terms.
Ensure availability of critical consumables, equipment parts, medicines, and facility-related supplies.

Purchase Order Management

Issue purchase orders (POs) on time while ensuring accuracy of specifications, pricing, and delivery timelines.
Track PO lifecycle, delivery schedules, follow-ups, and resolve delays or shortages.
Maintain documentation and audit readiness as per NABH/JCI procurement standards.

Vendor Management & Compliance

Build and maintain strong vendor relationships and performance trackers.
Conduct vendor audits, qualification checks, documentation reviews, SLAs, and adherence to statutory requirements (GST, PAN, licenses, regulatory approvals).
Monitor vendor service levels related to quality, delivery, and after-sales support.

Inventory & Cost Optimization

Coordinate with stores and warehouse teams to ensure optimum stock levels and zero stockouts for critical items.
Analyze consumption patterns, slow-moving/near-expiry items, and implement corrective actions.
Drive cost-saving initiatives through strategic sourcing, rate contracts, bulk buying, and vendor consolidation.

Quality, Safety & Compliance

Ensure procurement processes meet NABH/JCI accreditation guidelines.
Maintain complete and accurate documentation: quotations, approvals, vendor evaluation forms, invoices, delivery notes, and purchase records.
Collaborate with biomedical, pharmacy, and quality teams for product quality checks and recalls.

Data Management, Reporting & Process Improvement

Maintain procurement dashboards, MIS reports, PO trackers, cost reports, and price benchmarking sheets.
Analyze pricing trends, vendor performance, and category spend patterns.
Identify process gaps and implement efficiency-enhancing improvements in procurement workflows, approvals, and documentation.

Cross-functional Coordination

Liaise closely with Finance for GRN, invoice processing, and payment support.
Coordinate with Biomedical Engineering, Nursing, Pharmacy, Housekeeping, and F&B teams to align procurement with operational needs.
Support emergency procurement requirements without compromising on quality or compliance.

3. CompetenciesA. Core HNH ValuesPatient FirstExcellenceAccountabilityRespectTeamworkIntegrityB. Function-specific Competencies (Technical /Functional)Strategic sourcing & negotiationCategory management (medical & non-medical)Vendor evaluation & relationship managementInventory planning & cost optimizationKnowledge of hospital procurement standardsStrong analytical & documentation skillsMS Office Advanced ExcelSAP / ERP procurement modules (preferred)The above is a broad outline on competencies required for the role.4. Experience & Educational RequirementsEDUCATIONAL QUALIFICATIONS:Necessary: GraduationDesirable: PG-Supply Chain / Materials Management / OperationsRELEVANT EXPERIENCE:Necessary:6 to 10 years of procurement experienceExperience handling medical/clinical consumables, equipment, and general hospital suppliesDesirable:Prior experience in NABH/JCI-accredited hospitalsVendor management and contract negotiation experience

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