Sales Administrator

Iochpe-Maxion

  • Pune, Maharashtra
  • Permanent
  • Full-time
  • 2 days ago
About Maxion WheelsAs the largest manufacturer of wheels for the global marketplace, Maxion Wheels is continually seeking motivated individuals who have what it takes to make a positive impact on our business and our customers. Our long history, and our products, internationally recognized for their quality and innovation, make us one of the most respected OEM suppliers in the automotive industry.For our Sales & Marketing Department in Kalyani Maxion Wheels Pvt. Ltd., Chakan, Pune - India, We are looking for aSales AdministratorRESPONSIBILTIESResponsible for Back-office Sales support activities involving Account receivables, SAP reports, Price changes, Sales orders, New Customer registration, Maintain updated Order Status, Daily Sales monitoring, Carried forward Sales, coordination with SCM on dispatches, Maintain Sales MIS, Provisions, customer PO execution intimation.
  • Account Receivables (AR)
  • Weekly review of overdue invoices with KAMs & Sales Manager.
  • Account reco with Finance & Monthly Provisions towards debits, retro price impacts, bad debts, etc.
  • Provide missing payment advice from customers to Finance for applying connectors in SAP
  • Credit note & Debit note working based on quarterly RM indexation
  • Coordinating with Logistics, Quality, local representatives to resolve debits by customers.
  • Thorough reasoning for overdue bills & preparing IOC for internal approval to clear bad debts.
  • Transactions in SAP
  • Daily sales report for monitoring and sharing with internal stakeholders.
  • Issuing sales orders (SO) to SCM + logistics team for conducting dispatches.
  • Raising price change requests in SAP & getting it approved from approval hierarchy.
  • New customer creation in SAP & amendments in existing customer accounts.
  • Review of credit limits for each customer on periodic frequency to meet audit requirements.
  • Maintain pending Order book
  • Regular updation of intercompany schedules in Export Oder Status for ease of planning & dispatches.
  • Entering every Export customer order in EOS for Production planning & order execution.
  • Maintain price master for each customer in the Sales order tracker.
  • Manage to keep the pending order board up to date to prevent order miss-outs.
  • Sales Management & MIS
  • Obtain GRN details from customer portals or directly from buyers for Sales realization.
  • Manage monthly sales reports for ease of tracking & submission to management.
  • Secure OEM feedback for Customer satisfaction survey & maintain records for analysis.
  • Coordination with MR & cross functional teams for preparing reports for internal & external audits.
  • Support for Production planning & sequence
  • Keep the production plan database updated with latest part numbers, customer accounts, prices, etc.
  • Coordination with SCM & Planning teams for prioritizing urgent parts in production sequence
  • Liaison with local representatives & service providers for gathering market inputs.
  • Administrative activities
  • Maintain record keeping of contracts, agreements, NDA, LTA, etc.
  • Fulfill customer documentation like declarations, certifications, check sheets, etc.
  • Managing IOC for FOC samples, returnable dispatches, couriers, special price approvals, etc.
QUALIFICATIONS
  • Education Level: Bachelor's Degree
  • Education Program: Business Administration or other related area
  • Professional Registrations and Certifications: Certified SAP master user, proficient in MS Office
  • Language Requirements: English
EXPERIENCE:
  • Years of Experience: 4-6 years of sales support experience in Auto-component industry
  • Super user of SAP SD Module for Customer Master, SO, Price management
  • Advanced Excel, Word, Power-point user preferred.
  • Customer interaction on orders & schedule adherence.
  • Proficiency in RM indexing calculations, Credit / Debit working, AR reconciliation
KNOWLEDGE:RequiredDesirable
  • SAP SD Module
  • Customer Account management
  • Excel, Word, PPT
  • English Communication
  • Account Receivables management
  • Production Planning
Equal Opportunity StatementMaxion Wheels maintains a written and widely distributed policy on equal employment opportunity. The Company recruits, hires, trains, promotes, administers policies, bases decisions and conducts all personnel activities without regard to race, color, religion, gender, sexual orientation, age, national origin, disability (to the extent an undue hardship is not imposed), status as a covered veteran or other legally protected status, in accordance with applicable federal, state and local laws.

Iochpe-Maxion