Admin Coordinator (Night Shift)

• We are a busy and organized team who ensure the smooth running of the day-to-day operations of the Studio.
• We support the Company's goals and values, demonstrating them in all work activities and interactions.
• We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

• Provide administrative support to the Studio and Managers, HR, Workplace Services and Senior Management as required.
• Coordinate business travel and hospitality arrangements for the Studio and visitors.
• Coordinate transport arrangements for the studio including airport pick-up and drop-off services for business travelers and those working late-night hours at the studio.
• Serves as the first point of contact for all transportation-related assistance to employees.
• Maintain daily, weekly, and monthly transport tracking records.
• Ensure adherence to company transport policies and government regulations.
• Coordinate and maintain relationships with travel and accommodation service providers.
• Maintain and update the travel calendar, travel spreadsheet, and studio movements.
• Welcome visitors and provide tours when necessary.
• Maintain administration processes and procedures, including visitor, studio access and NDAs.
• Maintain and organize files and records using effective filing systems.
• Provide accounts payable support, including preparing expense reports via Concur, reviewing invoices, and processing purchase orders.
• Assist with projects and activities as needed.
• Support internal events and employee-related activities.
• Provide coverage for essential responsibilities within the Admin Team as required.
• Handle incoming calls and visitors.
• Track, order, and oversee meal planning for the development team.
• Organize and handle the office library.

• 5+ years' experience in an Admin Coordinator role
• High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
• Competent in responding to urgent requests, demonstrating flexibility, and adhering to deadlines.
• Willingness to work overtime as needed.
• Proximity to the office is required.

• Highly self-motivated and proactive with ability to work both with minimal supervision and as part of a team environment.
• Proficient in working quickly and effectively in a dynamic environment while remaining composed and graceful.
• Excellent organizational skills and attention to detail.
• Experience in booking corporate travel.
• Strong emphasis on customer service with the ability to handle expectations appropriately.

• Experience in the Creative Industries including video games, film, television and music.
• Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
• Proficient in utilizing JDE systems, office management systems and procedures.

Rockstar Games