Admin Executive

• Manage day-to-day administrative tasks including documentation, filing, and follow-ups.
• Provide support to senior management in scheduling, correspondence, and task coordination.
• Ensure smooth internal operations and assist in implementing office policies.

• Coordinate domestic and international travel arrangements for employees and stakeholders.
• Handle bookings for flights, hotels, forex, travel insurance and local transportation.
• Maintain travel records and ensure cost-effective travel planning.

• Act as a liaison for internal teams and external vendors.
• Maintain effective communication channels to ensure timely delivery of services and supplies.
• Draft and manage official correspondence as needed.

• Oversee procurement and inventory of office supplies and equipment.
• Manage vendor relationships and service contracts.
• Organize meetings, appointments, and company events.

• Maintain accurate and confidential records, reports, and databases.
• Ensure systematic filing and easy retrieval of documents.
• Support compliance with internal documentation standards.

• Assist in tracking office expenses and maintaining budgetary controls.
• Manage records of invoices, receipts, and purchase orders.
• Support finance and procurement teams with administrative inputs.

• Plan, coordinate, and execute internal events and employee engagement activities throughout the year.
• Collaborate with cross-functional teams and vendors to manage logistics, communications, and on-site arrangements.
• Ensure events are well-organized, within budget, and aligned with company culture and objectives.
• Maintain event calendars, track participation, and gather feedback for continuous improvement.

• 3 5 years of experience in a similar administrative role.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience in travel coordination and vendor management.
• Ability to work independently and handle confidential information.

• Positive attitude with a proactive approach to problem-solving.
• Strong interpersonal skills and a collaborative mindset.
• High level of integrity and discretion in handling sensitive information.
• Adaptable and eager to contribute to continuous process improvements.

InvokHR Solutions