Project Coordinator
Talent Smart
- Bangalore, Karnataka
- Permanent
- Full-time
Mode: WFO ( 5 Days )
Job Location: Bangalore
Job Type: Full TimeDescription:Operations Project Coordinator
Reports to Director of OperationsCoordination and logistics for Ops & DEP Training Program
- Producing and maintaining relevant documentation including schedules and plans
- Purchasing supplies
- Managing conference room logistics, including optimizing usage and working around constraints
- Working with vendors for various needs
- Informing admins of catering needs and following up to ensure complete
- Informing IT of digital needs and following up to ensure complete
- Managing “day-of” issues
- Compiling metrics
- Taking meeting notes and actions
- Manage Teams channel access
- Manage confidential documentation, including downloading files, moving files between folders, updating spreadsheets based on Hiring Manager feedback
- Schedule interviews
o Coordinate interview panels from Australia, U.S. and ENGINE
o Create calendar invites and include applicable documents
o Reserve rooms
o Arrange for access, greet candidate and host while on premise
o Manage last minute changes
- Book interview candidate travel
- Coordinate department wide events, including venue, catering needs, IT needs, vendor management, and expensing.
- Support Director of Operations on special projects.
- Proficient in outlook, word, excel, sharepoint, and Microsoft Teams
- Experience purchasing and expensing
- Strong communication skills – ability to interface with managers, gather input, and drive alignment
- Strong communication skills – ability to work with external vendors and building management
- Strong organizational skills – ability to track action items and follow up reliably
- Strong organizational skills – ability to plan and execute large events of 150-300 people
- 4 years experience with program management such as training or hiring programs
- Proficient in PowerPoint and able to compile updates for management