Admin Executive - Pune

• Manage administrative operations of the Regional Office and provide daily support to Kidzonia centers in Pune.

• Handle visitor management, documentation, and routine center-level admin escalations.

• Maintain updated records of assets, vendor contacts, complaint logs, and AMC details.

• Coordinate with HO and Center Heads for all admin-related requirements.

• Raise and track purchase requests for uniforms, stationery, grocery, kits, and event-related materials.

• Coordinate with vendors and the HO procurement team to ensure timely delivery and quality checks.

• Maintain stock registers, delivery logs, and center-wise inventory records.

• Negotiate with local vendors for best pricing, quality, and availability.

• Visit centers regularly to track and resolve issues related to plumbing, electrical, carpentry, pest control, etc.

• Ensure timely servicing and AMC completion of assets like ACs, CCTV, water purifiers, etc.

• Maintain and follow up on center-wise complaint resolution trackers.

• Coordinate deep cleaning and monthly maintenance tasks at all centers.

• Collaborate with Center Heads to plan and prepare for upcoming events, celebrations, and activities.

• Ensure availability and delivery of event-specific materials – décor, printables, banners, sound systems, etc.

• Maintain a center-wise event calendar and resource checklist, ensuring proactive planning and execution.

• Oversee logistics for transferring supplies between centers, or from RO/HO to centers.

• Track dispatch of couriers, materials, kits, and vendor deliveries.

• Support new center setups by coordinating furniture, branding, and equipment installations.

• Maintain organized records of all purchase orders, bills, receipts, vendor contracts, and quotations.

• Submit weekly status reports on admin activities, maintenance updates, and procurement progress to the Regional/Admin Heads.

• Ensure center compliance in terms of utility bill tracking, rental records, and maintenance logs.

• Gender Preference- Male candidate preferred for on-ground mobility and travel

• Mobility Requirement- Must own a 2-wheeler with valid driving license to travel across centers

• Computer Skills- Proficient in using computer, email, and WhatsApp for coordination

• Excel Knowledge- Working knowledge of Excel/Google Sheets for maintaining trackers and reports

• Language Skills- Basic fluency in English, Hindi, and Marathi preferred

• Interpersonal Skills- Good coordination, vendor handling, and multi-tasking abilities

• Qualifications & Experience:

• Education:- Graduate in Commerce, Administration, Business Management, or relevant field.

• Experience: 2–4 years of experience in admin, procurement, or facility coordination.

• Prior experience in school/retail/multi-unit operations will be an added advantage.

Kidzonia International