Executive Assistant

BD

  • Bangalore, Karnataka
  • Permanent
  • Full-time
  • 1 month ago
Job Description SummaryJob DescriptionAbout Becton Dickinson (BD)BD is one of the largest global medical technology companies in the world and is advancing the world of healthTM by improving medical discovery, diagnostics and the delivery of care. The company supports the heroes on the frontlines of healthcare by developing innovative technology, services and solutions that help advance both clinical therapy for patients and clinical process for healthcare providers. BD and more than 70,000 employees have a passion and commitment to help enhance the safety and efficiency of clinicians' care delivery process, enable laboratory scientists to accurately detect disease and advance researchers' capabilities to develop the next generation of diagnostics and therapeutics. BD has a presence in virtually every country and partners with organizations around the world to address some of the most challenging global health issues. By working in close collaboration with customers, BD can help enhance outcomes, lower costs, increase efficiencies, improve safety and expand access to healthcare.About BD TCIBD Technology Campus India (TCI) in Bengaluru is a world class state of art facility of BD in India. This Enterprise Center plays a critical role in meeting BD's vision of advancing the world of health in the areas of Research, Development Testing of our products/ processes in the broader spectrum of Hardware, Software and Information Technology. The center houses multiple Business Units of all major verticals of BD. With more than 450 associates, the center is home to the best-in class researchers and exceptional talent.Principal AccountabilitiesAdministrative Support
  • Minimum of 6+ years of experience in office administration and assisting leaders primarily for the Head of the Organization.
  • Manage content and flow of information including agendas, phone calls, mailbox management.
  • Independently and proactively coordinate the agendas, meetings, and logistics for meetings, both in-house and off-site, globally.
  • Manage and coordinate travel bookings including flights, local transportation, and accommodation.
  • Maintain and build relevant networks and relationships as appropriate, both within BDTCI and globally.
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants.
  • Manage daily expenses and file reimbursements for weekly, monthly, or quarterly reports.
  • Perform administrative and office support activities such as maintaining and refining office procedures and operations.
  • Set up and manage electronic and paper filing systems.
Information Management
  • Facilitate incoming and outgoing departmental communications.
  • Manage and set up town halls, and manage different communication mechanisms such as Yammer.
  • Prepare and format information in the form of memos, emails, presentations, reports, and quarterly newsletters for BDTCI.
Events Management
  • Coordinate events within the scope of BDTCI.
  • Provide necessary logistical support in facilitating the event.
  • Act as primary interface for meeting and event attendees.
  • Manage all communication aspects related to the event.
Skills Required
  • Proficient with MS suite products such as Excel, PowerPoint, Word, etc., as well as in the use of general office equipment (e.g., fax, copier).
  • Hands-on experience with tools like PowerBi and PowerApps would be an added advantage.
  • Must have strong verbal and written communication skills in English with a strong proficiency in crafting presentations.
  • Proficient with SAP, Workday, and Concur.
  • Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment.
  • A great teammate with the ability to develop and maintain strong working relationships with everyone across the organization and external contacts.
  • Strong time-management skills and ability to coordinate and manage large amounts of files, tasks, schedules, and information.
  • Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources.
  • Self-motivated, enthusiastic, with an executive presence with the desire and ability to take initiative.
  • A keen sense of urgency in delivering tasks, strong follow-through in prioritizing, coordinating, and planning in a high volume fast-paced environment.
  • Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial.
  • Ability to use independent judgment to determine what requires priority attention, resolution, and directing to the appropriate team member for response or solution.
  • A high level of attention to detail and accuracy (proofreading/formatting).
Educational Qualifications:
  • Minimum Graduation degree or above is preferred in any engineering/sciences.
Required SkillsOptional Skills.Primary Work Location IND Bengaluru - Technology CampusAdditional LocationsWork Shift

BD