TimeOffice Executive/HR Assistant (Mines Industry)

• Attendance & Shift Management:
• Monitor and maintain employee attendance records through biometric or manual systems.
• Prepare and manage employee shift schedules, weekly offs, and overtime allocations.
• Regular audits of attendance reports and exception handling.
• Leave Management:
• Maintain leave records for all employees.
• Process and verify leave applications and approvals.
• Coordinate with department heads on leave planning and backfilling.
• Payroll Coordination:
• Share monthly attendance, leave, overtime, and deduction details with the payroll team.
• Ensure zero discrepancies in time data shared for payroll processing.
• Workforce Discipline & Reporting:
• Maintain entry and exit records of employees, visitors, and contract workers.
• Track late coming, early going, absenteeism, and inform HR for necessary actions.
• Generate daily, weekly, and monthly time office reports.
• Contract Labor Management (if applicable):
• Coordinate with contractor supervisors to ensure proper documentation, gate passes, and attendance for contract labor.
• Verify contractor attendance and wage sheet.
• Compliance & Documentation:
• Ensure statutory registers related to working hours, overtime, holidays, etc., are updated as per Factory Act/Statutory norms.
• Assist during internal/external audits and labor inspections.

• Excellent knowledge of time management systems (biometric, SAP, Tally HRMS, etc.)
• Strong MS Excel skills for reporting and analysis.
• Good understanding of labor laws and statutory requirements.
• Attention to detail and ability to handle large data volumes.
• Strong communication and coordination skills.

• Graduate in any discipline (Preferred: HR/Commerce).
• 15 years of experience in Time Office or Attendance Management roles in manufacturing, mining, or large workforce setups.
• Experience in working with contract labor is a plus.

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