Executive - Company Secretary
- Surat, Gujarat
- Permanent
- Full-time
- Regulatory Filings & Compliance:
- Prepare and file documents, forms, returns, and applications with regulatory authorities such as the Registrar of Companies (RoC), Stamp Authority, Depository (NSDL), CDSL, RTA and RBI.
- Ensure compliance with listed company requirements, including stock exchange regulations and SEBI Act.
- Meeting Management:
- Prepare and circulate papers for board, committee, and shareholders' meetings, including notices, agendas, and draft resolutions.
- Conduct board and committee meetings, as well as shareholders' meetings, and facilitate postal ballot processes.
- Records Management:
- Maintain statutory books and registers, including minutes books, charges, members' records, related party transactions, and investments registers.
- Annual Report Preparation:
- Draft annual reports, directors' reports and Corporate Governance report. Provide advice on Business Sustainability Report.
- Security issues and allotment activities:
- Handle securities issue, allotment, transfer, transmission, de-mat, and re-mat of shares.
- Manage company registration with Depository, obtain ISIN of securities, and handle corporate actions such as dividend distribution and ESOPs.
- Compliance:
- Ensure compliance with FEMA regulations related to Foreign Direct Investment (FDI).
- Communicate and coordinate with regulatory authorities, stock exchanges, Depository, RTA, RBI, Stamp department, RoC, consultants, and legal professionals.
- Handle matters under SEBI Insider Trading Regulations and SEBI SAST Regulations.
- Risk Management:
- Work with relevant departments to identify legal and compliance risks.
- Implement measures to mitigate legal and regulatory risks.
- Ethics & CSR:
- Ensure finalisation & execution of CSR projects.
- Ensure that the company's activities align with ethical standards and industry best practices.
- Collaboration:
- Collaborate with internal departments, external legal counsel and regulatory bodies to address legal and compliance matters.
- ESOP:
- Handle overall ESOP process and manage the track of the same.
- Company Law
- Professional Development
- Attention to detail
- Regulatory Compliance
- Risk Management
- Adaptability
- Intellectual Property Rights
- Financial Literacy
- Legal Acumen