Job Description:Invoice Processing: Accurately process vendor invoices in Workday, ensuring proper 2-way/3-way matching, correct coding, and adherence to company policies.Indexing in Hyland OnBase/OCR tools:Index and categorize invoices and supporting documents in Hyland OnBase to ensure accurate archiving, easy retrieval, and audit readiness.Exception Management:Identify, analyze, and resolve invoice discrepancies and exceptions, including PO mismatches, missing approvals, and duplicate invoices.Issue Escalation:Work closely with procurement, finance, and business units to resolve complex AP issues and escalate unresolved exceptions appropriately.Vendor Communication:Communicate with vendors regarding invoice status, payment timelines, and resolution of any discrepancies or rejections.Compliance & Accuracy:Ensure all transactions comply with internal controls, financial policies, and audit requirements.Process Documentation:Maintain up-to-date documentation of AP procedures, exception handling protocols, and indexing standards.Reporting Support: Assist in generating AP reports related to outstanding invoices, exceptions, and processing cycle times.Mentorship & Support: Support junior associates in day-to-day operations and provide guidance on system usage and exception handling.Support Audits: Assist with internal and external audit requests by providing accurate invoice documentation and related records.
