AO/Lead Coordinator (Executive Assistant)
- Pune, Maharashtra
- Permanent
- Full-time
- Oversee and manage Pune-based coordinators, ensuring effective team operations and providing training as needed.
- Provide coverage and backfill for team members during absences to maintain seamless operations.
- Manage active meeting and travel calendars, including scheduling meetings with internal staff and external contacts.
- Arrange business travel and handle day-to-day calendar changes.
- Manage incoming resource requests promptly, ensuring accuracy with meeting counts as a top priority.
- Assist with projects such as the preparation of presentation materials.
- As tasks are mastered, administrative duties may be supplemented with other projects of increasing responsibility.
- Navigate the firm effectively and efficiently by interfacing with various departments on behalf of leadership to collect information, respond to requests, and coordinate meetings.
We are interested in candidates with the following attributes:
- Experienced planner with a demonstrated ability to respond effectively and efficiently, manage complex calendars and projects while exuding composure, energy, and a good sense of humor.
- Strong leadership skills to oversee and train a team of coordinators.
- Collaborates well with others and has good interpersonal skills for coordination with senior people inside and outside the firm.
- Good organization skills, an eye for detail, the ability to meet tight deadlines, skill to juggle multiple projects, and flexibility to re-prioritize when needed.
- Minimum of 5 years of experience managing calendars effectively for multiple directors.
- Strong understanding of all office technology and advanced knowledge of Microsoft Office products, particularly Outlook, OneNote, Excel, PowerPoint, and Word.
- College Degree.
- Effective oral and written communication skills.
- Ability to use good judgment regarding administrative issues.
- Ability to maintain poise, presence, and professionalism – and exhibit solid judgment.
- Communicate effectively and professionally with leadership, act as liaison with clients and their assistants.
- Self-starter with excellent anticipation skills.