Personal Assistant | Business Management
Deutsche Bank View all jobs
- Mumbai, Maharashtra
- Permanent
- Full-time
Location: Mumbai, IndiaCorporate Title: AnalystDeutsche Bank Private Bank – Administration SupportYou will be part of PB India Centre Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs) and Relationship Managers.What we’ll offer you:As part of our flexible scheme, here are just some of the benefits that you’ll enjoy
- Best in class leave policy
- Gender neutral parental leaves
- 100% reimbursement under child care assistance benefit (gender neutral)
- Flexible working arrangements
- Sponsorship for Industry relevant certifications and education
- Employee Assistance Program for you and your family members
- Comprehensive Hospitalization Insurance for you and your dependents
- Accident and Term life Insurance
- Complementary Health screening for 35 yrs. and above
- Managing travel bookings with our travel agent (BCD) for staff travelling on business
- DB Buyer – raising invoices for payment e.g. stationary supply in office / legal fees etc
- DBlist recertification
- Accessio / ACL access – raising / amending team accesses to ACLs
- WMES – dbTiger / DbFlow / ABR / Pulse – aligning teams across various applications
- DBsrs – raising application accesses
- Liaise with IT / real estate services for any support needed by a team member
- Meeting minutes (IT meeting, corp security meeting, BRRM)
- Business Cards – physical / digitalOrg chart / staff list update
- Expenses – MDs / MHs
- Booking cars – MDs / MHs
- Marketing events / client dinners etc
- Coordinate meetings / calendar management / access management - for senior management visiting the office
- Affixing digital signatures on client communication (e.g. DIFC retag letters)
- New hires confirmation to booking centers monthly
- New joiner assistance
- Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MDs in Germany including:
- Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, Engage and Connect sessions, Online team engagement events
- Compiling and disseminating meeting documents
- Handle travel bookings & expense claims
- Tracking infrastructure and inventory for new joiners / leavers
- Assist with opening IT support tickets and follow-ups
- Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
- Maintain email distribution lists, Staff communications, email broadcasts
- Seat planning and floor plan updates in DB systems e.g. dbMOVE
- Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations
- Educated to Bachelor’s degree level (Business Administration) or equivalent qualification/work ex
- A self-starter with strong analytical skills
- Excellent interpersonal & communication skills, with the ability to create presentations and reports
- Strong organisational and planning skills
- Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
- Knowledge of the banking and financial sectors
- For Role 2 need C1 German certification – someone who can read, write and speak German fluently.
- Training and development to help you excel in your career
- Flexible working to assist you balance your personal priorities
- Coaching and support from experts in your team
- A culture of continuous learning to aid progression
- A range of flexible benefits that you can tailor to suit your needs