Admin Assistant

Blue Matter

Gurgaon, Haryana
Permanent
Full-time

1 month ago
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Role Overview We are looking for an experienced and resourceful Administrative Assistant with 4–5 years of professional experience to provide high-level administrative support to our team. The role requires strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision.Key Responsibilities

Manage and coordinate calendars, meetings, and appointments for leadership or teams
Prepare internal and external communications, memos, reports, and presentations
Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements
Serve as a point of contact for internal teams and external vendors/clients
Maintain office groceries – Timely orders, keep a count of stock, budget.
Oversee procurement and inventory of office supplies and ensure smooth office operations
Assist in onboarding and coordination for new hires or department transitions
Support office events, meetings, and department initiatives
Ensure office upkeep
Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns.

with administrative and clerical duties which include scanning, mailing, sending couriers * Support with organizing office events, lunches, and meetingsRequired Qualifications

Bachelor’s degree or equivalent experience
4–5 years of experience in an administrative or executive assistant role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.)
Excellent written and verbal communication skills
Strong organizational, multitasking, and prioritization abilities
Ability to handle sensitive information with integrity and discretion

Preferred Skills

Experience supporting leadership or cross-functional teams
Knowledge of office management practices

Blue Matter