Executive Assistant

Mumbai, Maharashtra
Permanent
Full-time

8 days ago

Responsibilities:Manage meetings calendar for Head - TechnologyCoordinate with stakeholders - Customers, vendors, contractors, internal functions and fix up meetings, take meeting notes, follow up for the action plan and closureDraft and manage emails and letters and track for closureMIS reports with key stakeholders and follow upManage daily / routine tasks, approvals, travels, appointment for Head-technologyOrganize and manage events for the Technology functionQualifications:Project Coordination1. Assist in project planning, coordination, and monitoring.2. Track project progress, identify potential roadblocks, and escalate concerns to Head-Technology.3. Coordinate with project team members to ensure timely completion of tasks and milestones.Communication and Collaboration1. Facilitate communication between Head-Technology, project team members, stakeholders, and external partners.2. Coordinate and prepare project reports, dashboards, and presentations for stakeholders.3. Build and maintain relationships with key stakeholders, including project sponsors, customers, and vendors.Data Management and Analysis1. Maintain project-related data, including project schedules, budgets, and resource allocation.2. Analyze project data to identify trends, risks, and opportunities for improvement.3. Provide data-driven insights to support project decision-making.Special Projects and Initiatives1. Lead or support special projects and initiatives as assigned by Head-Technology.2. Conduct research, analyze data, and provide recommendations on project-related topics.3. Develop and implement process improvements to enhance project delivery and efficiency.Other Responsibilities1. Maintain confidentiality and handle sensitive information with discretion.2. Develop and maintain a thorough understanding of the organization's policies, procedures, and project management methodologies.3. Perform other duties as assigned by Head-Technology.4. Manage the Chief Project Officer's calendar, schedule appointments, and coordinate travel arrangements.5. Prepare and coordinate meeting materials, agendas, and minutes.6. Handle correspondence, emails, and phone calls on behalf of Head-Technology.Education & Work ExperienceGraduate or post-graduate in business management from with 4 to 10 years' relevant experience.Desired Technical Competencies & Proficiency Levels: * Change Management (PL2)

Cost Control (PL3)
Data Analysis (PL3)
Documentation & Reporting (PL3)
Project Management (PL2)
Strategy & Planning (PL2)

Desired Behavioral Competencies & Proficient Levels: * Business Acumen (PL2)

Conflict Management (PL2)
Customer Centricity (PL2)
Driving High Performance Culture (PL2)
Effective Execution and Operational Excellence (PL2)
Embracing Diversity (PL2)
Innovative Mindset (PL2)
Ownership and Accountability (PL2)
Situational Adaptability (PL2)
Teamwork & Collaboration (PL2)

Adani Group

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