Office & HR Administrator

• Provide HR assistance with the following recruitment and onboarding activities:
• Arranging and coordinating candidates' interviews for open positions in India.
• Onboarding of new employees; preparing all necessary security access for new employees including business cards and other new hire checklist items.
• Maintaining employee records for insurance, printing and preparing business cards

• Manage attendance and leave system for India team.
• Coordinate with Country Manager and other regional managers for their travel/issue of any sales items needed.
• Assists with travels, Visa for India employees, coordinate with the local travel agent and international offices (if needed) in a timely fashion
• Point of contact for receiving office mail, office maintenance, administration, Security systems, Answer Online, Housekeeping Company etc
• Invoice processing for office vendors, ensuring that all items are invoiced and paid on time
• Assists with preparation of company meetings & events
• Manage contract and renewals with various office vendors, including office lease.
• Managing the purchase of all Office supplies such as pantry items, stationary and maintain stock.
• Maintain office first aid.
• Manage office security staff and housekeeping teams.
• Ensuring Insurance and Worker's comp documents are up to date, by working with HR.
• Prepare regular reports for senior management on employee-related administrative tasks and office operations.
• Help the sales team in organizing of medical events such as conferences, CME's, RTM's and the likes. This would involve hotel bookings, air bookings, ground transportation etc.
• Maintain commonly used documents which will be used for quotes in Govt tenders etc
• Help the sales team in creating quotes on existing formats which will be used by the sales team to send to Hospital and other medical institutions.
• Other ad hoc tasks / projects as and when needed as per business requirements which may require collaboration with international teams within Masimo

• One to five years of prior experience, as an Office administrator/Receptionist.
• Attention to details is a must-have for this role
• Computer proficiency with Microsoft Office suite (Outlook, Word, Excel and PowerPoint);
• Experience in calendar management across time zones.
• Managed employee data, travel bookings and documentation.
• Coordinated and Led office events and employee relation activities.
• Must have excellent communication skills.
• Must be a Team player with the ability to work in a complex organization.
• Must be able to work in a high-paced environment, with frequent interruptions, tight deadlines and multiple projects at the same time
• Shifting project priorities and have the ability to multi-task.
• Must have a Positive attitude and sense of prioritizing work as per deadlines
• Must be a self-starter and be able to work independently.

• Experience with Coupa/Invoice Processing system

Masimo