Executive Assistant to Management (F/M/D)
- Pune, Maharashtra
- Permanent
- Full-time
- Responsible for Administrative Support, Calendar Management, Travel Coordination, Document Management, Strategic and Operational Support, Office Management - Manage office supplies, equipment, and general upkeep of the Managing Director's office area
- Communication Management - Screen and prioritize incoming communications (emails, calls, mail), draft responses, and delegate as appropriate. Manage a high volume of confidential information with utmost discretion
- Meeting Preparation and Support - Prepare agendas, compile and distribute meeting materials (presentations, reports), take accurate minutes, track action items, and ensure timely follow-up
- Correspondence - Draft, edit, and proofread professional correspondence, reports, presentations, and other documents for internal and external stakeholders, ensuring high quality and adherence to brand guidelines
- Information Gathering and Research - Conduct research, compile data, and prepare summaries or reports on various topics as requested by the Managing Director
- Project Coordination: Assist in the coordination and tracking of various projects and initiatives, ensuring deadlines are met and progress is communicated effectively
- Educational qualification Graduate or Post Graduate in any stream.
- Experience of minimum 8 years out of which minimum 3 years in similar role
- Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Experience with virtual meeting platforms (Teams, Zoom, Google Meet etc)
- Familiarity with CRM (Customer Relationship Management) or project management tools is advantageous
- Language and Drafting Skills - Excellent written and verbal communication skills in English, Marathi & Hindi
- Good Corporate Etiquettes, Shorthand (enabling faster notetaking), Fairly Good articulation levels