Team Member -MIS & Export Accounting

Aditya Birla Group

  • Vadodara, Gujarat
  • Permanent
  • Full-time
  • 27 days ago
Job Description:4) Key Result Areas: Write the key results expected from the job and the supporting actions for each of these key result areas (For a majority of jobs typically there could be 4- 7 key result areas)- Maximum 10 KRAs can be updatedKey Result Areas (Max 1325 Characters)Supporting Actions (Max 1325 Characters)1. Export Receivable Management: Supervise the accounts receivable process, including the monitoring of outstanding invoices and collections efforts.
  • Ensure collection update in customer account after payment credited in bank as per FIRC for export customers and update soft copy of FIRC in SAP system for all the plants.
  • Reconcile export customer through coordination with marketing and CSO.
  • Review, follow up with bank team & marketing for unidentified collection entries.
  • Prepare and upload Form 15CA for remittance of export payment.
  • Ensure timely documentation and DMS of export related documents
2. MIS related: Ensure accurate reporting and related activities
  • Prepare daily, monthly, quarterly, and periodical MIS reports:
  • Daily Closing debtor’s reports,
  • Dealers report
  • Sales V/s Collection Report
  • Daily Sales Report
  • Advances from customers
  • Any other report required by management to ensure timely submission as per target timeline.
  • Review and analyze advances received from customers on a fortnightly basis.
  • Ensure daily preparation of debtors ageing and overdue statements.
  • Ensure ageing is up to date, credits and collections are applied, uncollectible amounts and miscellaneous differences are accounted.
  • Identify slow-paying customers (Customers having Overdue above 365 days) and escalate the same to management.
  • Assist in daily operations, including consolidate receivables, and data entry into accounting system.
  • Extract, collate and analyze financial transactions from SAP.
  • Any other ad-hoc requirement from management.
3. Security Deposit accounting: Ensure provisions / liability accounting related to customer along with Interest on SD to be issued to customers/ channel partners
  • Prepare working of interest on SD on a quarterly basis and ensure the posting of quarterly provision entry of the same.
  • Review & monitor and keep track of all pending provisions i.e., addition, issuing or write back of excess with age analysis.
  • Review status of provisions / liabilities on regular basis.
4. Account Reconciliation: Ensure customer accounts are reconciled and accurate
  • Review transactions to identify any discrepancies, such as missing payments, unapplied credits, or billing errors.
  • Issue balance confirmation letters or emails to customers, requesting them to verify the accuracy of their account balances.
  • Investigate and resolve any discrepancies or disputes raised by customers during the balance confirmation process.
  • Keep detailed records of all communication with customers regarding their account balances, including dates, methods of communication, and outcomes.
  • Record any adjustments or corrections in the general ledger to reflect the reconciled account balances.
5. Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality
  • Adhere to Standard Operating Procedures (SOP) for the defined activities.
  • Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs.
6. Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits
  • Ensure compliance of legal provision & procedure of Income tax, Custom & GST across the assigned activities
  • Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions.
  • Follow SOPs to ensure Corporate Governance and regulatory compliances.
7. People Development:Maintain congenial work culture by effective management of people to improve productivity, growth & motivation levels to institutionalize best organizing practices in the unit
  • Set SMART performance targets & KRAs.
  • Maintain discipline and grievance handling in shift.
  • Inculcate the group values/policies/ vision/ mission & objectives.
  • Recommend training for skill development and ensure development plan is prepared and implemented.
  • Provide the team with technical support on various issues. Coordinate with HR team for monitoring the development

Aditya Birla Group