PLANT PROCUREMENT HEAD

• Understand the Techno-Commercial strategy and provide directions for planning for Site
• Contribute to the design of Techno-Commercial organization structure at Site level
• Spearhead strategic initiatives in own area of work (Site specific) as per plan

• Establish the process of PR Review; Oversee accuracy and correctness of already approved PRs and check if procurement can be made
• Lay down over-arching guidelines for different procurement methods depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR, availability of rate contract, value, delivery timeline etc.; Careful review and approval of procurement method chosen

• Devise framework for vendor selection by defining the evaluation criteria and bidding process depending on the nature of the category
• Oversee the vendor evaluation process as per the set framework; provide necessary guidance in identification of vendors as and when required
• Lead preparation of commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates
• Direct and oversee evaluation of technical and commercial proposals from bidders and help finalize the most appropriate vendor by managing negotiation discussions
• Ascertain Note for Approval (NFA) for selected bidder (vendor) is duly prepared and approved as per DoA for multiple categories

• Define the contract formulation protocol and standard templates covering common clauses
• Ascertain timely set-up of approved contract record within the ERP system
• Oversee the process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements

• Ascertain timely issue and record upload on ERP of rate contracts based on approved NFA
• Lead and manage preparation of Purchase Order (PO) / Service Order (SO) for procurement under valid rate contract

• Define the framework for handling change order (including quantity/ rate variation, extra items, Time Extensions etc. as required) as well as query management (from vendor as well as internally)
• Ensure timely preparation of billing break up and maintain in SAP PO
• Oversee contract closure and take necessary actions
• Contribute to management of inbound logistics services for Ex-Works Domestic Supplies at BU Level
• Ensure contingency plans are in place for exigency business requirements

• Lead interaction with target entities for mergers & acquisitions due diligence regarding take-over of third-party assets
• Identify requirements and define the process of obtaining clearances and documentation for taking over assets from target entities

• Determine the vendor evaluation criteria for the different categories and guide the category leads in identification of suitable criteria as per the unique requirements
• Oversee timely updating and maintenance of required data and documents pertaining to approved vendors

• Spearhead vendor segmentation criteria and subsequent preparation of vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor
• Ascertain preparation of vendor performance evaluation criteria and frequency for each vendor segment
• Establish the process and underlying tools for performance measurement; Determine guidelines for dealing with unsatisfactory performance

• Lead data analysis related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories and guide Category Leads to identify opportunities to improve efficiency and value
• Determine interventions basis the data analytics performed and oversee implementation by Category Leads for their respective categories

• Monitor and ensure adherence to defined governance protocols across categories managed; Report on KPIs to measure success of Techno-commercial governance in team
• Lead analysis of audit findings for categories managed and ensure that corrective measures are taken to address identified gaps

• Identify all procurement risks for different categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
• Evaluate & prioritize the identified risks on their likelihood, impact and controllability
• Oversee preparation of risk mitigation plan

• Set goals, review performance, and provide feedback to team members to ensure a motivated and committed team
• Identify development needs of team members and develop Individual Development Plans (IDP)
• Develop team members on current and future functional focus areas aligned to the capability matrix and IDP guidelines
• Foster an environment of learning, excellence, and innovation within the team

• 10-12 Years of overall work experience.
• Out of which 8 years of experience in supply chain management, procurement, and related area

Adani Group