Admin & Front Desk Executive

Futurism Technologies

  • India
  • Permanent
  • Full-time
  • 2 months ago
Job Title: Admin & Front Desk ExecutiveJob Location: Pune (Hinjewadi Phase - 1)Experience: 2 Years to 6 YearsShift Time: 10:00 AM to 7:00 PMWorking Days: Monday to Saturday (Work from Office)Qualification: Graduate in any streamJob Description:We are looking for a highly motivated Admin & Front Desk Executive. The ideal candidate should have excellent written and verbal communication skill. He / She will be the first point of contact for all visitors and customers to the company, both in person and over the phone.Responsibilities:
  • Greeting and Welcoming the Visitors, clients or Walk-ins and redirecting them to the concerns.
  • Attending phone call on Matrix, redirecting them to the concerns
  • Handling Emails and replying to them
  • Arranging refreshments for the visitors or employees for meetings
  • Providing facilities for employees like tea, coffee, stationary material, etc.
  • Vendor Management
  • Managing Housekeeping team and their attendance
  • Responsible to maintain the office Hygiene and resolve queries
  • Maintaining reports for pest control services, stationary material, coffee machine material
  • Printing, scanning documents for employees
  • Filing and maintaining important documents.
  • Co-ordinating for internal / external Training program.
  • Helping and solving any Admin related queries raised by employees
  • Co-ordinating with internal team and stakeholder for admin / facilities related tasks
  • Co-ordinating with IT team for Asset Movement and arranging Gate pass for Material movement.
  • Leading and facing internal and external Audit for Admin department as directed by GRC team
  • Handle general administrative tasks
  • Monitor and respond to employee requests
  • Manage inward and outward movement (In/Out)
  • Attend to candidates, visitors, guests, and clients
  • Oversee admin infrastructure and housekeeping staff
  • Monitor security and safety within the premises
  • Manage vendors for services such as AC, DG, UPS, etc.
  • Handle inventory management
Requirements:
  • Graduate in any stream. Knowledge of administrative and clerical procedures
  • Coordinating and facing internal and external Audit for Admin department
  • Minimum of 2+ year of relevant work experience in a receptionist role
  • Excellent English verbal and written communication skills
  • Proficient in MS office
  • Ability to multitask and work well in a fast-paced environment
  • Strong attention to detail and organizational skills
  • Ability to maintain confidentiality and handle sensitive information
  • Prior Experience working in an IT organization required
  • Working Days: Monday to Saturday
Must have Skills:
  • Excellent written and verbal communication
  • Multitasking
  • Visitor Management
  • Strong Attention to Detail

Futurism Technologies