HR

Maharashtra
Permanent
Full-time

1 month ago

Hi All,We are having urgent opening HR with one of our client @Mumbai.Job Description
Head - HR & Administration
Department: HR & Administration
Designation: Head - HR & Administration
Reporting to: Vice chairperson & CEOMain Tasks and Responsibilities
A. Human Resources Management
1. Recruitment & Staffing
 Prepare, develop and implement procedures and policies on staff recruitment
 Fulfil manpower requirements through recruitment, transfers & promotions
 Source candidates via various sources of recruitment
 Schedule and organize interviews
 Take applicant interviews
 Conduct reference checks on selected candidates
 Maintain recruitment data
 Selecting candidates
2. Leave & Attendance
 Monitor daily attendance
 Investigate and understand causes for staff absences and try to minimize the same
 Communicating Leave Status on monthly basis
 Maintain Leave Records
 Maintain Attendance Records
 Resolving Employee queries regarding personnel policies with respect to attendance & leave
 Preparing the Holiday List
3. Salary Processing
 Preparation of Data (Leave, Attendance, Bonus, Increments, Arrears) for Salary Processing
 Uploading the data in Salary Software
 Printing the Salary Sheet
 Coordinating with the Accounts team for checking the Salary sheet
 Printing of Payslips
 Distribution of Payslips
4. Statutory Compliances
 Complete all ESIC Formalities
 Ensure completion of PF Documentation
 Resolving Employee queries regarding ESIC and PF
 Calculate and disburse annual bonus
 Maintain labour inspectors visit book and present data to inspection visits
 Coordinate with labour consultant for any queries and instructions
 Maintain all registers as per guidance of the labour consultant5. Personnel Management
 Coordinating and making all arrangements for new joinees and employees as and when required - Seating arrangement, mobile, laptop/computer, stationery allocation, email id creation, sim card activation, printing of visiting cards, taking handover of returned items, and other requirements
 Issue Offer, Appointment, Transfer, Promotion letters
 Updating Personnel Inventory, Personnel Data files. Birthday List, Leave Record, Attendance Register for New Joinees
 Opening of Bank A/C for New Joinees
 Generating Employee Nos.
 Registration for PF and ESIC for New Joinees
 Maintain Personnel files
 Full and Final Settlement
 Issue of Relieving letters
 Updating all records when the employee leaves
 Developing employee database
 Preparing database for Mediclaim
 Coordinating with Employees and Insurance Agent/Company for Mediclaim Reimbursement process (if applicable)
 Resolving Employee queries regarding Mediclaim
 Maintain Biometric System
 Issue Memos
 Communicate disciplinary actions to employees
 Coordinating transfer, promotion and confirmation interviews
 Emailing staff from time to time about happenings in the organization
B. Human Resources Development
1. Employee Engagement Activities
 Organizing and conducting birthday celebrations, festivities, office picnic and other
employee engagement activities
 Employee Counselling
 Executing annual/monthly Rewards & Recognition
2. Training & Development
 Organize staff training sessions, workshops and activities
 Maintaining Training database
3. Performance Management System
 Collect Performance Data from all team members
 Prepare Performance MIS & Update it daily
C. Facilities Management
 Water – Buy water dispensers, aqua guard machines. Coordinate with vendors for AMC of water dispensers
 Tea/Coffee – Buy & Coordinate with vendors for AMC of vending machines
 Consumables & Toiletries– Receiving requisition & buying to fulfill the same
 A/C - Co-ordinate with vendors for AMC for service calls
 Systems – Coordinate with vendors for AMC, purchase anti-virus software and troubleshoot of any computer/laptop issues
 Electrical Works - Receiving and fulfilling requisition of lights & fans.
 Pest Control - Coordinate with vendors for AMC
 Stationery Management - Buying of Office Stationery, Receiving & fulfilling of requisition of stationery, Maintaining database of distributed office stationery, Receiving requisition for all printed office material from all locations, Approving orders on the basis of requisitions, Coordinating with vendors for printing of all printed office material requirements
 Housekeeping – Preparing daily, weekly, fortnightly, monthly, annual housekeeping
schedules and ensuring that it is followed as per schedule
 Pantry Management – Ensure tea, coffee, water, snacks is organized for the team as well as guests, as and when required
 Courier - Coordinating with vendors for the courier of office material or documents,
Preparing & Filing of PODs (Proof of Delivery) for every courier, Maintaining records of
daily couriers, Preparing courier sheets for every courier vendor, Checking, approving &
forwarding bills of courier vendors, Maintaining inward/outward registers of the courier,
Troubleshooting with Area Managers for held up shipments & delayed deliveries, Meeting
rooms Set Up: Ensuring meeting rooms/conference is set up for clients and meetings
 Office furniture & Fixtures: Repairs and maintenance of office furniture & fixtures, as and when required
 Timely payments of utility bills like Water, Electricity, Telephone, Internet, and Mobile, as per due dates
 Managing all persons involved (office boys/drivers/others) in managing facilities in the office
 Receiving requests from people for any issues relating to infrastructure – Facilities,
Housekeeping, Pantry, Stationery & courier
 Renewal of all office//car insurance policies as per due dates
Executive Assistance
 Prepare MIS Reports as guided
 Check and route emails and other postage
 Maintain MD’s appointment schedule by planning and scheduling meetings, conferences,
teleconferences, and travel.
 Ensure that the appointments are adhered to
 Maintain minutes of all meetings and follow up with concerned parties for actions taken
 Make and plan travel itineraries and related documentation
6. ISO Audit
 Company representative
Key Result Areas (KRAs)
Human Resources
 Human Resources Management
 Human Resources Development Office Administration
 Facilities Management
 Executive AssistanceIf interested please send updated resume on gareema.awasthi@cielhr.com.

Ciel HR

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