Executive Assistant (EA)
- Bangalore, Karnataka
- Permanent
- Full-time
Role Description for Executive Assistant (EA) :As an Executive Assistant (EA) you will manage the leadership team's calendar, travel, and correspondence. You will also coordinate logistics for meetings and events. The EA will need to be highly organized, adaptable, and have excellent communication skills.What will you do?1) Managing the Leadership Calendar:Coordinate and manage the Leadership team's Inbox, and calendar, including meetings, appointments, and travel arrangements.Prioritize and schedule meetings, ensuring efficient use of leadership's timeEnsure timely reminders to the leaders about their schedules and meetings2) Communication and Correspondence Management:Handle correspondence, emails, phone calls, and inquiries on behalf of the Leadership teamDraft necessary communication for emails, meetings, seminars, etc.3) Travel Coordination, Logistics and Office Management:Organize domestic and international travel logistics, including flights, accommodations, and itinerariesEnsure all travel arrangements align with the leadership's preferences and scheduleEnsure timely reminders to the leadership about their travel schedulesCoordinate logistics for board meetings and other executive-level gatheringsRequirements:Proven experience handling confidential information with discretionExceptional organizational and time-management skillsStrong communication abilities, both written and verbalProficiency in MS Office, Google Sheets and google documents, other office software and scheduling toolsAbility to multitask and prioritize tasks effectivelyAdaptability and the capacity to work under pressure in a fast-paced environment.Ability to maintain confidentiality around files and documents, exercising discretionWho Thrives in This Role?Someone highly organized, adaptable, and proactiveStrong problem-solver who can work with ambiguityExcellent communication skills to liaise with stakeholders at all levelsBusiness-savvy with an analytical mindsetStrong execution focus with the ability to get things done.Additional Perks:Our office is located in the green and leafy streets of HSR Layout, Bangalore, and is designed to feel like a mindfulness zone with the sound of falling water, greenery, great books to read, great coffee/tea, and a great team alongside you to build with.As a company, we believe in autonomous small teams for maximum impact. We strive for organisational growth to align with your growth as an individual. We sincerely work towards building an inclusive culture where we celebrate your individuality and ideas are encouraged by everyone. We seek people who naturally demonstrate our values, who understand India, the challenge ahead of us, but can also solve this for the rest of the world. In addition, we also have:A competitive salary.Equity in a high growth & great potential company.Peaceful & pet-friendly office at the heart of HSR Layout.Medical cover for you and your loved ones.Do your most meaningful work alongside us. Be a part of something big!