Assistant Manager Admin

Pune, Maharashtra
Permanent
Full-time

1 month ago

Job PurposeEnsure smooth and compliant functioning of all administrative operations by managing employee facilities, office infrastructure, statutory documentation, vendor coordination, and employee engagement activities. The Admin Manager plays a key role in supporting HR, EHS, plant other teams through effective execution of onboarding, communication, audits, compliance processes, while maintaining a safe, efficient, employee-friendly workplace environment, also record keeping.Job Duties and ResponsibilitiesEmployee Records & Communication
Manage employee files, master data, onboarding to exit documentation, and all employee letters. Maintain communication boards, support committee meetings, and ensure compliance.Facilities, Supplies & Infrastructure
Oversee issuance of PPEs, uniforms, ID cards, joining kits, laptops, and health check-ups. Manage office supplies, seating, pantry, OHC, training rooms, gardens, and infrastructure upkeep.Canteen, Transport & Guest Services
Handle food quality, hygiene, transport planning, vendor management, grievance resolution, and guest/visitor logistics including visa and relocation support.Engagement, Events & Communication
Execute skip-level meetings, recognition events, and engagement calendar activities. Maintain event photos for Kaleidoscope documentation.Housekeeping, Security & Safety
Monitor housekeeping, pest control, CCTV, contractor compliance, and SOP execution. Celebrate national holidays and festivals as per the calendar.Insurance & Statutory Compliance
Administer employee and asset insurance (GPA, GMC, GTL, etc.). Ensure compliance with SOX, Labour Laws, PF, ESIC, Gratuity, and customer-specific requirements.MIS, Reporting & Budgeting
Update MIS in local/global systems, support audits, and manage admin-related budgeting and cost control.Competencies

Working with Diverse Populations
Utilizing Feedback
Supporting Organizational Goals
Supporting Coworkers
1. Thinks & Acts Strategically
1a. Leads / Acts through Dana's Strategy and Values (Thinks and Acts Strategically)

Join our team of 40,000 problem solvers who are fostering a culture of innovation by leveraging the diverse perspectives of our global team. We believe in facing challenges head-on by finding opportunity and uncovering possibility, where roadblocks and barriers become targets instead of obstacles. We are One Dana with limitless opportunity.Our Values

Value Others
Inspire Innovation
Grow Responsibly
Win Together

Dana

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