Executive Assistant - Bardoli Surat

Kaapro Management Solutions View all jobs

Surat, Gujarat
Permanent
Full-time

2 days ago

We have urgent opening of Executive Assistant.Location - Bardoli SuratExperience - Minimum 2 YrJob Description -Job Summary:We are looking for a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations for the executive office.Key Responsibilities:1. Calendar & Schedule Management

Manage and maintain executive calendars
Schedule meetings, appointments, and travel arrangements
Prioritize and coordinate internal and external meetings

2. Communication Management

Handle emails, calls, and correspondence on behalf of executives
Draft, review, and send professional communications
Act as a liaison between executives and internal/external stakeholders

3. Meeting Coordination

Prepare meeting agendas, presentations, and reports
Take minutes and follow up on action items
Coordinate logistics for meetings and events

4. Travel & Expense Management

Arrange domestic and international travel
Manage expense reports and reimbursements

5. Administrative Support

Maintain records, documents, and filing systems
Handle confidential information with integrity
Support in project coordination and reporting

6. Office Coordination

Assist in office management activities
Coordinate with different departments for smooth operations

Required Skills:

Excellent communication and interpersonal skills
Strong organizational and multitasking ability
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
High level of discretion and confidentiality
Time management and problem-solving skills

Preferred Qualifications:

Bachelor’s degree in any field
Experience working with senior management or CXO-level executives

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