Opening for Lead Service Associate in Medical device company for Chambur location

Navi Mumbai, Maharashtra
Permanent
Full-time

1 month ago

Job Description : Lead Customer Service AssociateLocation: Chambur, Mumbai.Interview Location: BKC,Mumbai.Company: Abbott Healthcare (On Talisman payroll)Contract renewable: Yes, Based on performance.Working Days: 6 DaysWork timing: 9 Am To 6 PmRound of interview: 2 interviews.Job Summary:We are seeking a proactive and detail-oriented Lead Customer Service Associate to oversee and manage the end-to-end process of faulty sensor replacement and logistics coordination for direct and dispensing accounts. This role involves close collaboration with healthcare professionals (HCPs), the ADC sales team, third-party service associates, and internal customer experience (Cx), legal, public affairs, and quality teams to ensure timely and compliant service delivery. The role also includes managing high-priority escalations through the Cx - GM Desk Email and ensuring prompt resolution.Key Responsibilities:Process Oversight & Coordination:

Manage the faulty sensor replacement process from initiation to resolution.
Ensure third-party service associates collect faulty sensors and submit the Manual Complaint Form (MCF) accurately and on time.
Coordinate with ADC Sales Team to validate replacement requests based on 90-day sellout.
Ensure that PRE (Potential Reportable Events) are escalated and reported by Cx (Concentrix team) as per policy.

Stakeholder Collaboration:

Liaise with Public Affairs, Legal, and Quality teams to draft and review communication for consumer escalations.
Coordinate with internal stakeholders to ensure timely and compliant resolution of escalated issues.

Escalation Management:

Monitor and manage the Cx - GM Desk Email for consumer escalations.
Collaborate with relevant departments to investigate, address, and resolve escalated concerns efficiently and professionally.

Team Leadership:

Supervise and guide third-party service associates in MCF submission and logistics.
Ensure adherence to SOPs and compliance requirements.

Communication & Documentation:

Ensure timely communication between HCPs, ADC Sales, Cx Executives, and logistics partners.
Maintain accurate records of MCFs, courier dispatches, and CRM updates.
Escalate cases exceeding 3% replacement threshold to ZBM and LT for approval.

System & Reporting:

Ensure complaints are logged in the Unity system and updates are shared with the Cx Executive.
Track and report monthly replacement/sellout ratios.
Support finance in processing stockist replacements based on validated approvals.

Training & Compliance:

Coordinate training sessions for ADC teams and HCPs when replacement thresholds exceed 5%.
Ensure compliance to the replacement process.

Qualifications:

Bachelor’s degree in business administration, Life Sciences, or related field.
3–5 years of experience in customer service, healthcare logistics, or pharmaceutical operations.
Experience managing third-party vendors or service associates is preferred.

Skills & Competencies:

Strong organizational and coordination skills.
Excellent communication and interpersonal abilities.
Proficiency in CRM systems and Microsoft Office Suite.
Ability to analyze data and generate actionable insights.
Knowledge of healthcare compliance and logistics processes is a plus.
Experience working with cross-functional teams including Legal, Public Affairs, and Quality.
Strong problem-solving skills and experience handling high-level customer escalations.

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