Event Pipeline Management● Maintain a live event pipeline tracker in Zoho CRM — all upcoming GEC events, target delegate counts, current confirmation counts, days to event● For each event, build and manage the 3x target delegate list (if target is 50, list is 150) from the CIO database with Research Analyst support● Set up event invitation sequences in Brevo — save-the-date, formal invitation, reminder cadence● Track RSVP status in real time; produce weekly event pipeline status report for CSC Head and Dubai Events team● Manage the Event Pipeline Agent outputs — review automated sequence performance; override or escalate where neededAttendee Communication● Manage all attendee-facing communications post-RSVP: logistics pack, agenda, hotel block details, travel information● Create and manage a WhatsApp group for confirmed attendees (T-7 days before event); send daily updates in the 48 hours before event● Manage the T-3 day reminder sequence; confirm final headcount with Dubai Events team● Coordinate name badge production, seating arrangements, and registration desk preparation with Dubai Events teamSpeaker & VIP Coordination● Support the CIO Relationship Manager with speaker logistics — travel, hotel, AV requirements, session briefing documents● Manage speaker confirmation process: session brief sent T-30 days; presentation/bio collected T-14 days; final AV check T-3 days● Coordinate with event sponsors on delegate attendance commitments and branding deliverables checklistPost-Event● Compile final attendance report: confirmed vs. showed up, no-shows, last-minute additions; submitted to Dubai Events team within 24 hours● Trigger post-event survey sequence via Brevo; compile NPS and feedback results within 5 days● Flag high-engagement attendees to CIO Relationship Manager and GEC Digital Ops Executive for follow-upRequirementsMust-Have● 2–4 years of experience in event coordination, operations management, or project management● Exceptional organisational skills — can manage 5–8 concurrent event timelines without confusion● Strong written English — attendee communications reflect GEC's premium brand● Proficiency with email marketing tools (Brevo, Mailchimp, or similar) for sequence management● CRM experience — able to manage pipelines, update records, and run reports in Zoho CRM or similar● WhatsApp Business and basic digital communication tools proficiencyStrongly Preferred● Prior experience in B2B events, conference management, or hospitality management● Experience managing C-level or VIP attendee communication● Familiarity with event registration platforms