Proposal Coordinator
Ivalua
- Pune, Maharashtra
- Permanent
- Full-time
- Coordinate and produce RFP responses:
- Create RFP response project plan and organize and lead kick-off call(s)
- Create proposal drafts and provide “first pass” responses to the RFP questionnaires based on our existing, preapproved library content
- Coordinate relevant internal stakeholders
- Coordinate and lead teams through strategic reviews
- Manage proposal schedule and coordinate all team members to ensure all timelines are met
- Build and maintain the Ivalua knowledge library
- Maintain accurate content based on previous bid responses Q&A
- Update the knowledge library after bid submission with new boilerplate answers and new technical answers.
- Review old content on a regular basis with subject matter experts (Content Audits)
- Make sure that the answers are always up to date, relevant, accurate.
- Coordinate proposal printing, assembling, mailing/shipping as required.
- Be able to effectively communicate within the response team & with other key stakeholders including interaction with subcontractors, vendors, and other entities associated with proposal development, including relationships with subcontractors, vendors, and other entities associated with proposal development.
- Be able to work on multiple projects, balancing milestones, and due dates.
- Exceptional organizational skills
- Excellent written communication skills in English; Other languages an asset
- Proven Project Coordination/Project Management skills
- Strong proficiency in MS Office and Google Suite : Advanced formatting skills in Microsoft Word, PowerPoint and Excel; Google Docs/Sheets experience is desirable
- Ability to build strong relationships with the Sales, Presales, Marketing, IT, and all other
- Excellent presentation skills with strong verbal communication abilities
- Attention to detail, and strong ability to work against multiple predefined deadlines
- Experience with technical software industries
- Procurement/Spend Management knowledge and experience is a plus
- Familiarity with RFP Response Software solutions and experience implementing them
- Good understanding of Procurement market challenges is an asset
- Bachelor's degree in business administration, IT, Sciences, Marketing or in a related discipline.
- Minimum of 2-3 years of experience in a similar role in a related business environment