Front Office Executive

• Maintain the front desk area ensuring it is tidy and has all necessary stationery and material such as pens, forms, and brochures.
• Answer, screen, and forward incoming calls while providing basic information when needed.
• Assist with managing the work schedule, tracking attendance, and providing support to human resources in maintaining employee records.
• Handle courier deliveries, including signing for packages and ensuring their timely distribution.
• Coordinate guest and client meetings by organizing itineraries and ensuring the availability of meeting rooms.
• Ensure office security by adhering to safety and security procedures and controlling access via the reception desk.
• Oversee the maintenance of office supplies, ordering when necessary, and managing inventory levels.
• Assist with other administrative duties as needed, such as filing, photocopying, and preparation of documents.

• Proficiency in housekeeping management to ensure a clean and welcoming environment for clients and visitors.
• Skilled in stationary management to ensure that office supplies are maintained and replenishment is handled efficiently.
• Experience in attendance management to oversee employee check-ins and schedule accuracy.
• Understanding of reception management systems to efficiently manage incoming calls and visitor inquiries.
• Competence in document management systems for organizing, storing, and retrieving office documents efficiently.
• Adept at security management to ensure office security protocols are adhered to and any issues are promptly addressed.
• Experience with courier management, handling both incoming and outgoing mail, packages, and deliveries efficiently.
• Strong guest management skills to ensure all visitors receive a warm welcome and are directed to the appropriate personnel.

Expertia AI Technologies