Job description: Executive Assistant Navi Mumbai Office Timing: Working days : ( 3days in office and 3 days in Work from home)- Hybrid model 10 am to 8 or max 8:30 pm IST (Female) 11am to 9 pm /12 pm to 10pm (Male): Daylight savings time (2nd and 4th Sat off) No Indian Holidays Belgium Holidays 22 Leaves ( 14 PL and 8 CL/SL )_Pro rata basis: No Leaves in Probation Period Location: Mahape (Navi Mumbai) Role & responsibilities Controlling Calendar Events & Call flow& Meeting flow Add, delete and Edit calendar items based on instructions from him Ensure there is no clash between two calendar events; identify clashing items and reschedule as per convenience. Create a reminder system; giving him a heads up on important meetings and events Ensure participation by all for meetings/calls where invite is extended to him Draft the minutes of the meetings and circulate to all Follow ups for the provided tasks and keep Director updated about the same. Assigned Tasks Follow up on all activities listed in the minutes from meetings, calls attended to by him Attend to any ad-hoc tasks as assigned by him Create a reminder system for tasks assigned to him and by him to others Ensure tight follow/up with internal stakeholders to whom tasks have been assigned by him Control to ensure all tasks assigned to him are within the assigned deadlines Ensure all important tasks and deadlines are flagged in a timely manner Proactively take on tasks to help him stay on top/discharge his to-do list Attend to any personal assistance needed on a case to case basis Vendor Management Conduct research to identify external vendors and manage meetings with them Preferred candidate profile Good in coordination and digital marketing