Procurement

• Oversee the administration of subcontractor payments, instructions, contract negotiations and variations in order to limit financial exposure and ensure performance of subcontractor obligations.
• To administer contractual and client deliverables and undertake adequate reporting in order to advise management of potential exposures.
• To supervise departmental accounting and finance staff in order to ensure the accuracy of reporting of financial data and commercial controls.
• To oversee the preparation of subcontracts, consultancy agreements, purchase orders etc in order to ensure construction activities progress according to scheduled timelines and budget.
• To oversee the implementation and undertake monitoring of Company procedures relating to Commercial matters in order to ensure project compliance and procedures.
• To liaise with project staff and departmental staff (construction, design, and engineering) in order to be aware of possible delays, exposure, alteration to cost/value etc.
• To prepare monthly financial reports for project status in order to enable the Company to address any operational issues or undertake appropriate adjustment for financial result for the project.
• Oversee preparation of subcontract enquiry documents including bills of quantity, incorporate standard terms and drafting of special conditions
• Review of Sub-Contract tenders, supply quotations including negotiation of prices and recommendation of awards.
• Review and certify Sub-Contractors, Suppliers and Consultant application for payment
• Calculate and evaluate Sub-Contractor payment certifications
• Calculation and notification of the costs of variations from Subcontractors
• Evaluation of Subcontractor final accounts
• Advise and identify potential “claim” situations Finalizing the terms and conditions of the main contract, including price, performance bond, advance payments
• Draft terms of Sub-Contracts, supply agreements, design consultancy agreements
• Liaise with Legal Officer and Regional Manager to ensure compliance with relevant country legislation.
• Undertake settlement of Subcontractor final accounts including negation of variations and claims
• Draft responses to subcontractor correspondence of a financial or contractual nature
• Preparation in conjunction with PD and PMs project budget
• Prepare project cash flow forecast

Larsen & Toubro