Joint Manager/Manager Accounts Payable-India
Technip Energies
- Uttar Pradesh
- Permanent
- Full-time
Our Vision: A customer-focused, cost-efficient, innovative, and high performing organization that drives functional excellence.GBS provide streamlined and consistent services to our internal customers in the domain of Finance and Accounting, Human Resources, Business Functional Support, Procurement and Legal. Our services fit our global organization and allow us to focus on business strategy and priorities. GBS also maintains continuous improvement plans to enhance our customer-oriented service culture.Job descriptionKey Activities:Responsible for the day-to-day management of the Accounts Payable function for the Indian customers. Administer all AP activities including Invoice reception management, OCR, Invoice processing, AP helpdesk, Travel & Expense, Payments, Intercompany Reconciliations, Month-end including Accruals. Responsible for SLA / KPI management and regular customer governance.In Depth Knowledge and work experience of Indian accounting, Indian taxation & compliances (GST/TDS/MSME/input credit), Custom Duty, Advance Payments etc. is must, also he/she must be good in client management & team management.Main responsibilities:
- Supervise staff of payable specialists along with overall responsibility for vendor and employee account management.
- Supervise various duties for Accounts Payable function including processing vendor invoices, receipt matching to invoices, monitor Accounts Payable mailbox and ensure that POs and proper payment approvals are provided.
- Ensure vendor invoices and check requests are paid in accordance with the company's cash flow and authorization policies.
- Ensure booking of Intercompany invoices booking & compliance w.r.t. tax compliance documents (NO PE, TRC, 10F) as per DTAA treaty with respective countries
- Ensure compliance of foreign invoices as per FEMA guidelines
- Ensure invoices PO, Non-PO, Subcontract meet compliances, TDS, GST, WCT, LTDC
- Resolve, in collaboration with Business operations, supplier billing discrepancies and related inquiries with adequate follow ups in place
- Resolve, in collaboration with other stakeholders like Procurement, MDM, Requestors etc. to resolve invoice related issues.
- Ensure Advances are booked as per agreed terms in PO/Sub-contract.
- Vigilance on critical vendors payments like MSME vendors as per MSME ACT
- Manage payments as per agreed PO/Subcontract terms, ensure adjustment of advances & TDS, also ensure it is paid as per agreed milestones.
- Tracking of Advance TDS deduction against Invoices (TDS deduction - Yearly basis provision)
- Ensure adequate quality monitoring is in place for the transactions processed in the system.
- Monitor Purchase Orders and liaise with procurement team for PO receipting / GRN and resolving PO discrepancies.
- Manage Monthly /Quarterly Accruals (book & reverse accruals) for Project & non-project activities.
- Perform Intercompany Reconciliation confirmation activities on quarterly basis, to ensure balance confirmation as per threshold limits.
- Ensure necessary reconciliations in place, example - Vendor Reconciliation, Contract Status review, LTDC tracker.
- Perform Monthly GST reconciliation, closing all related queries, and to ensure GST data for filing return.
- Ensuring honoring the stringent deadline along with due coordination/handshake with stakeholders
- Monitor performance of direct reports. Provide prompt and objective coaching in accomplishing goals. Conduct performance reviews, recommend salary increases and is actively involved in recognition and employee development strategies.
- Assures effective communication is maintained within the department and externally. Where appropriate, inform employees of company/department plans and progress. Conduct staff meetings at regular intervals.
- Ensuring team development activities and mentoring the team on different areas viz process, people, and stakeholder management
- Build solid relationships across all units at various accounting levels.
- Implement best practices and process improvements and ensure Quality and Process Gaps are duly reviewed at regular intervals.
- Lead and follow through to completion any assigned special projects and cost effectiveness initiatives.
- All other duties as needed or required per business requirement.
- 13-16 (Joint Manager) / 16-18 (Manager) years of finance and accounts (including - accounts payable) experience with an Indian BPO / KPO/SSO
- People Management experience of at least 3 Years on papers.
- Masters in commerce or business administration, accounting, finance, or related field
- Strong written and verbal skills, analytical skills, and ability to compose and initiate correspondence.
- Good working knowledge of Indian Accounting
- Good exposure of overall F&A operations including AP, AR and GL
- Good working knowledge of Accounting ERP - IFS/Jeevan or Oracle/Oracle Fusion (preferred)
- Good written and verbal communication skills
- Excellent customer management skills
- Knowledge of Indian & International Accounting Standards
- Must be flexible and able to work in 24x7 shifts.
- Professional manner and highly organized
- Strong problem-solving ability, attention to detail, and a well-defined work ethics
- Organized and flexible with the ability to manage multiple projects/tasks.
- Develops, implements, and maintains systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
- Zero defect mindset with attention to details
- Balance of mind under pressure
- Strong People Management skills, including resolving conflicts, influencing, and communicating well with the team.
- Potential career path, if possible
- Global mobility opportunities if relevant
- Training and development
- Diverse and international team if relevant