Administrative Associate (Office-Based: Hyderabad)
- Hyderabad, Telangana
- Permanent
- Full-time
- Organizing company meetings, including scheduling travel, scheduling meetings, sending reminders, organizing catering, and preparing minutes and action items as directed.
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team.
- Overseeing housekeeping and security services.
- Managing administration and maintenance related vendors.
- Maintaining inventory of housekeeping material, stationary, and other required provisions, and ordering material from vendors as needed.
- Formatting company CVs and maintaining signed copies of position descriptions.
- Completing expense reports for management.
- Running high-level office errands, for example: arranging materials from print shops, food or beverages for meetings, arranging access and proximity cards for new hires/visitors, etc.
- Providing administrative support by collecting and analysing information, and drafting letters, documents and other communication, including those of a sensitive, confidential or non-routine nature.
- Prioritizing conflicting needs; handling matters expeditiously and proactively, and following through to successful completion, often with deadline pressures.
- Building and maintaining a network of relationships (e.g., leadership team, leadership teams' direct reports, Operations, etc.) to obtain information and assistance as required.
- Assisting with IT tasks, as needed.
- Assisting with special projects and performing other job functions as assigned.
- This is a full-time office-based role in Hyderabad (Hitech City).
- Bachelor’s degree in Administration, Business, or related experience preferred.
- 1 - 4 years of experience in an Administrative or HR Coordinator position preferred.
- Time management and ability to meet deadlines.
- Good verbal and written communication skills.
- Strong organizational skills and ability to multitask.
- Ability to work independently in a fast-paced environment and demonstrate the ability to multitask.
- Strong customer and service focus.
- Possess a high degree of initiative, sound judgment and sensitivity in managing highly confidential materials with absolute discretion.
- Problem-solving and decision making.
- Proactivity and self-direction.
- Interpersonal skills.
- Proficiency with MS Office Applications.