Executive Assistant to MD

• Proactively manage the MD’s calendar, meetings, and priorities, ensuring optimal use of time and focus on business critical matters
• Act as the primary point of contact for internal and external stakeholders engaging with the MD
• Prepare and coordinate meeting agendas, presentations, briefing notes, and executive communications
• Organize and support MD led meetings, leadership reviews, townhalls, and key business interactions
• Track decisions, action items, owners, and timelines arising from MD meetings and drive follow through
• Manage end to end travel planning for the MD, including leadership visits, customer meetings, and VIP engagements

• Interface effectively with senior leaders, global teams, customers, and external partners on behalf of the MD
• Ensure timely information flow, approvals, and responses, maintaining confidentiality and professionalism
• Support coordination of leadership visits, executive reviews, and critical organizational events

• Handle highly confidential and sensitive information with discretion and sound judgment
• Maintain structured records of correspondence, approvals, and key MD documentation
• Support governance discipline through documentation, trackers, and follow up mechanisms

• Oversee day to day office administration, including facilities, housekeeping, security, and reception coordination
• Ensure a safe, professional, and well maintained workplace for employees and visitors
• Coordinate with facility management and service vendors to ensure service quality and continuity

• Manage office vendors, service agreements, and renewals in line with company standards
• Track office assets, supplies, and administrative inventories
• Support cost discipline and budget adherence for office administration expenses

• Support adherence to internal policies, safety standards, and statutory requirements related to office operations
• Maintain audit ready administrative documentation and records
• Coordinate onboarding and visitor logistics, including workspace readiness, access, and hospitality

• Graduate , additional qualifications will be an advantage
• 3-6 years of experience working in MD ‘s office and Basic Administration

• Excellent communication skills in English (written & verbal)
• Cross Functions Team Working Skills due to Matrix Organization reporting
• Analytical skills
• Strong executive presence and professional communication
• High levels of discretion, judgment, and integrity
• Excellent planning, organization, and follow through skills
• Ability to manage multiple priorities in a fast paced environment
• Strong stakeholder management and coordination capability
• Proficiency in MS Office (Outlook, PowerPoint, Excel)

Eaton