Prepare RFx (price lists/outline agreement proposals) for quarterly / half-yearly / yearly campaign for the Sourcing Manager. Validate, request, and maintain procurement conditions, including PIRs, contracts, and source lists. Support audit requests for internal compliance and external certifications. Ensure operational activities meet SLA targets and quality standards. Prepare reporting template on volume consumption per supplier for quarterly volume review with supplier. Work with Planning teams to ensure seamless integration of Outline Agreements with production planning and scheduling. Prepare quarterly volume validation with suppliers. Collaborate with Sourcing Managers to ensure alignment with procurement strategies and contract terms. Provide regular reports and analytics on Outline Agreement performance, including contract compliance and expiration dates. Request new supplier creation and update supplier general data, coordinating with suppliers as needed. Collaborate with respective teams to make sure the conditions are correctly and timely updated as per the negotiated conditions Drive governance by collaborating with all relevant stakeholders. Provides input to drive improvement through refining or modifying existing processes to improve productivity, efficiency, and accuracy of the RFx and contract management processes Understanding the business requirements and ensuring that the requirements are successfully incorporated during the campaign process, by asking questions and seeking confirmation Ensure data integrity, accuracy, and consistency across all Outline Agreements Helping and supporting Sourcing Managers and Planners in resolving technical & operational issues related to P2P process. Participating in key meetings as assigned in the global RFx and Contract Management team Tracking and documenting all RFx and Contract Management activities. Developing & continuously improving a playbook of related questions and the solution, described in a step-by-step plan and maintaining SOP's and other training documentation Continuously improving the training material developed during transfer Ensures alignment of specifications and requirements across departments. Ensures contracts meet legal, financial, and risk management standards. Handles different RFx types (RFI, RFP, RFQ) based on sourcing needs. Ensures version control and proper audit trails. Process & System Complexity Works with ERP and procurement tools for RFx and contract management. Ensures timely updates to prevent procurement disruptions. Handles multiple RFx and agreements simultaneously. Ensures timely execution to meet business demands. Implements best practices and automation for enhanced efficiency. University or higher degree in business or related field preferred, or equivalent experience Fluent in English, written and oral Added advantage, B2 Certification in French and/or German, written and oral Specific knowledge in Direct Procurement will be valuable. In-depth knowledge of processes and systems in the functional P2P area (purchasing and accounts payable) Experience in working SAP Procurement / Planning modules Has good verbal and written communication & influencing skills Strong at internal and external stakeholders' management Analytics skills and experience with dashboard preparation Experience in P2P processes being purchasing and/or accounts payables (>5 years) Direct Sourcing knowledge/experience in managing pricelist campaigns. Commercial education and drive Experience with customer facing roles (>2 years) Experience in co-operation with different types of organization and different hierarchy levels (>2 years) Passion for customer experience, operational excellence, and continuous development Proven track record in working with Direct Procurement Intermediate to advanced skills in MS Office (Word and Excel) Ability to judge and manage multiple requests at different levels of intensity and importance Ability to implement structural improvements in eSourcing & eAuction projects and business processes that drive efficiency and growth
