Project Specialist - Event Logistics
Sanofi
- Hyderabad, Telangana
- Permanent
- Full-time
- Hiring Manager: Project Lead, Sanofi Global Hub
- Location: Hyderabad
- % of travel expected: Travel required as per business need
- Job type: Permanent and Full time
- Manage the event in a project mode by notably organizing
- the event kick-off meeting and ensure all stakeholders are aligned (event requestor, event engagement team, logistics agency (for scientific external expert travel) and HRS (for venue & accommodation),
- regular coordination meeting until event execution
- event closure
- Partner with events business requestor, events engagement team, HRS and logistics agency for the best experience at every event that meets/exceeds the expectations of our internal and external stakeholders
- Provide guidance and input regarding site selection
- Adhere to company policies, particularly those related to transparency and compliance.
- In charge of on-site meeting management, as well as technical and analytical support for hybrid and virtual meetings.
- Create and Manage the events in the Sanofi Events & Congresses App platform (SpotMe)
- Coordinate hotel accommodations and services, transportation, communications, and facilities support, program functions and related activities, either directly or through a third party.
- Provide hands-on management of all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues.
- Ensure KPIs and metrics reporting to sustain synergies and cost-efficiencies.
- A bachelor’s degree is required.
- Fluent in written and spoken English.
- Direct experience in the pharmaceuticals and life sciences space.
- Proficient in MS Office.
- 18 months to 3 years of event planning experience.
- This position does not require travelling
- Strong relationship builder, customer-service oriented.
- Organized and flexible, able to quickly grasp and implement new concepts.
- Event knowledge.
- Financial acumen.
- Ability to collaborate and focus on outcomes & delivery in multicultural environment.
- Innovative mindset, digital literacy.
- Able to adapt to changing business priorities.
- High attention to detail.
- Accountability and sense of urgency, proactive and able to find flexible solutions on the spot when challenges arise.