INR 181_Compliance Specialist

• Review and process all certifications and re-certifications for HUD, RD and Tax Credit.

• This paperwork is prepared by Community Managers and must be reviewed for completeness and accuracy within a time frame.

• Review and respond to move-ins within 24 hours of receipt of move in packet, for all other recertification reviews response will be within 4 days or sooner.

• Identify sites behind in certifications or in lease-up and traveling there for support, training and hands-on work including performing interviews with prospects and sending , verifications.

• Confer with Community managers and/or Regional Managers concerning any questions or errors. When necessary, refer questions to Director of Compliance.

• Prepare monthly, quarterly and annual compliance reporting with various state agencies. Keep the annual report information for all properties current throughout the year.

• Prepare monthly Voucher/MINC reporting, submitting to State and/or Federal agencies timely.

• Give Community Managers guidance in HUD, RD and Section 42 (Tax Credit) Rules, Regulations and Guidelines.

• Support Community Managers with YARDI corrections and training.

• Reconcile discrepancies with Auditors and governing agencies and provide requested information.

• Organize records and maintain filing system for certifications, correction memos and resident files located in the secured Coast drive by property.

• Audit A/R reports for any compliance issues such as, corrected rents not reflected on tenant ledger.

• Assist with reconciling ledger discrepancies with property accountant and community managers.

• Update new property information (new income limits, rent increases, and utility allowances etc.) in the software system and synopsis. Ensure properties are mapped correctly on the software system.

• Maintain and award rental assistance to eligible tenants monthly.

• Maintain and ensure property set asides are being met monthly.

• Oversee the receipt of annual certifications to ensure that the portfolio stays in compliance. Report late recertifications and extended vacancies to Regional Managers and assist in creating a plan of action to ensure portfolio meets timely completion of recertifications.

• Read and understand regulatory agreements and handbooks, and organize compliance requirements for Tax Credit, HUD, RD along with any other State funding per property.

• Complete funder/lender due diligence submissions.

• Complete new and update AFHMPs and maintain community Contact List for Affordable Properties.

• Maintain Grievance Procedures, Tenant Selection Plans and other property forms. MOR inspection support.

• Regulatory agreement assistance tracking and e-filing.

• HTF funding – paperwork and tracking.

• Knowledge of HAP contracts.

• Utility Allowance Analysis and Recommendation.

• Strong MS Office skills.

• Proficiency in Yardi or similar property management software.

• Bachelor’s degree or equivalent.

• Experience with HUD, RHS, and Tax Credit (with on-going educational and training in required fields).

• Prior Community Manager or Compliance Specialist experience preferred. Not mandatory.

• Familiarity with SAMs registration, RRIO renewals, HUD 2530 & 9832 forms, regulatory agreements, HTF funding, and HAP contracts.

• Knowledge of utility allowance analysis and rent calculation.

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