1. Procurement Operations Manage end-to-end procurement of APIs, excipients, solvents, packaging materials, lab chemicals, and consumables. Ensure timely release of purchase orders in line with production and planning requirements. Maintain minimum inventory levels without affecting production timelines (supporting Just-in-Time strategies). 2. Vendor Management Identify, evaluate, and onboard new suppliers based on quality, cost, reliability, and regulatory compliance. Maintain a strong vendor base and foster long-term relationships. Ensure alternate vendor development for critical items to minimize supply chain risks. 3. Regulatory & Quality Compliance Ensure all materials are sourced from approved vendors with valid documentation like CoA, MSDS, DMF, GMP certificates, etc. Coordinate with QA/QC and Regulatory Affairs for vendor audits and material approvals. Maintain documentation for compliance with WHO-GMP, USFDA, EU-GMP, and other audits. 4. Cost Management & Negotiation Negotiate best prices, payment terms, and delivery schedules without compromising quality. Analyze cost trends and work on cost-reduction initiatives (bulk buying, alternate sourcing, etc.). Maintain procurement cost within approved budgetary limits. 5. Planning & Coordination Collaborate with production planning, inventory control, warehouse, finance, and QA to align procurement with operational needs. Monitor stock levels, lead times, and consumption rates to avoid shortages or overstocking. 6. Documentation & ERP Management Ensure accurate and timely data entry in ERP systems (e.g., SAP, Oracle). Maintain complete procurement documentation for audit readiness. Generate and analyze MIS reports for procurement KPIs (on-time delivery, vendor performance, cost savings). 7. Team Supervision Supervise and guide a team of purchase officers or executives. Review team performance and ensure adherence to SOPs and compliance protocols. Train team members on new vendors, regulatory changes, and system updates. 8. Risk Mitigation & Business Continuity Monitor market conditions and identify risks such as price volatility or supplier reliability. Prepare contingency plans to address shortages of critical materials. Coordinate with suppliers during emergencies or sudden changes in demand.
