Manager, Administration and Facilities

• Supervise and lead the administrative team, providing guidance and support to ensure optimal performance.
• Develop and implement administrative policies and procedures to streamline operations and enhance efficiency.
• Liaise with ITC (corporate office) team to manage admin, access and building maintenance related tasks
• Manage Line Presentation related to logistics, venue, hotel and F&B support.
• Coordinate office activities and manage administrative tasks, including but not limited to filing, correspondence, and scheduling.
• Oversee facility management, including maintenance, security, and cleanliness.
• Manage building management and any changes/ expansion or regular maintenance.
• Workspace planning for employees and any other requirements
• Coordinate with global security team
• Program manager for AMEX GBT and coordinate with the partner team
• Manager agreements with partners for Hotel & Flight booking
• Manage audits related to admin and building audits by ITC team.
• Support in events like townhall, QBR, leadership visits or any other key event.
• Support in engagement events for venues, logistics and F&B like annual employee event
• Manage office celebrations like Christmas, Diwali, community day, etc.
• Manage admin budgets and work on annual AFP plan
• Manage vendor relationships and procurement processes for office supplies and services.
• Ensure compliance with regulatory requirements and company policies related to administration and facilities management.
• Collaborate with other departments to support their administrative needs and facilitate cross-functional coordination.
• Prepare and monitor budgets for administrative expenses, identifying cost-saving opportunities where possible.
• Handle employee inquiries and concerns related to administrative matters, fostering a positive work environment.
• Stay updated on industry trends and best practices in administration to continually improve processes and procedures.

• A bachelor’s degree in business administration, management, or a related field is preferred, and candidates with military experience, particularly veterans, are encouraged to apply.
• Proven experience 10+ in administrative management or a similar role.
• Strong leadership and interpersonal skills, with the ability to effectively manage a team.
• Excellent organizational and multitasking abilities, with attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software.
• Knowledge of facilities management principles and practices.
• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Problem-solving skills and the ability to make sound decisions.
• Flexibility and adaptability to changing priorities and requirements.

Levi Strauss