Project Engineer - Vapor Control
- Mumbai, Maharashtra
- Permanent
- Full-time
- Establish and maintain the Master Document Register in coordination with the Project Team.
- Communicate and liaise effectively with Project Teams, Suppliers, Third-Party Inspection Agencies, and the Client to ensure smooth documentation flow, project handover, and closure.
- Manage the complete document workflow electronically, ensuring traceability and accessibility.
- Ensure Document Management adheres to established procedures and standards, including document numbering, formatting, issuance, review, dispatch, recording, and archiving.
- Process incoming documentation such as Drawings, BOQs, Purchase Orders, and Invoices.
- Handle outgoing documentation and ensure proper distribution to respective stakeholders and departments.
- Maintain control and coordination of all project-related documentation; ensure that the latest approved versions are distributed and accessible both internally and externally.
- Ensure all drawings and documents are correctly identified, distributed, filed, and stored.
- Assist in the preparation, collation, and issuance of weekly/monthly reports.
- Monitor the review and approval process of technical documents in accordance with the document control index and project schedule.
- Track documentation progress and generate internal and external overdue reports as required.
- Set up project folders and facilitate effective project communication workflows.
- Provide support in Procurement Activities, including floating enquiries, receiving offers, generating bid tabulations, and creating purchase orders.
- Follow up on purchase order placements, manage sub-vendor documentation, and oversee approval processes.
- Handle Notifications of Inspection, Inspection Reports, and Release Notes.
- Assist in dispatch coordination and logistics for bought-out items.
- Support the preparation of project correspondence, minutes of meetings, and track action items effectively.
- Bachelor's Degree in Engineering (Mechanical / Chemical).
- Minimum 5 to 8 years relevant experience in project engineering, document control, or project coordination, preferably in EPC, construction, or manufacturing sectors.
- Familiarity with engineering drawings, BOQs, technical specifications, and procurement documentation.
- Working knowledge of document control systems and software (e.g., EDMS, SharePoint, Aconex, or similar platforms).
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with MS Project or similar tools is a plus.
- Strong organizational and time-management skills with the ability to handle multiple priorities.
- Excellent communication and interpersonal skills, with a proactive and collaborative approach.
- Ability to work under minimal supervision and take initiative in resolving project issues.
- Exposure to procurement workflows, vendor coordination, and inspection documentation is desirable.
- Attention to detail and a commitment to maintaining high documentation standards.