Manager Operations - Jaipur (PUD & Surface HUB)

DHL

  • Jaipur, Rajasthan
  • Permanent
  • Full-time
  • 9 hours ago
Job TitlePUD / Distribution Center HeadFunctionRegional BusinessReporting toRegional PUD – Apex and Surface Operations1. PurposeResponsible for all inbound and outbound operations at the PUD/Distribution Center and ensuring timely, accurate and profitable delivery of Apex / Surface shipments to customers2. Key ResponsibilitiesResponsibilitiesOperational
  • Responsible for supervising daily inbound and outbound Apex / Surface operations at the PUD/ Distribution Center (including P2P operations and EDL/ ODA deliveries)
  • Analyze load patterns on a periodic basis to plan pick-up and delivery routes for first and last mile connectivity to customers
  • Monitor daily loads and plan delivery and pick-up schedules accordingly
  • Ensure timely pickups (call pickups or registered pickups) and receipt of shipments from channel partners including RSPs, ESAs and Consolidators
  • Ensure safe, timely and profitable delivery of shipments to customers and work towards reduction of instances of undelivered shipments, RTO instances, etc.
  • Monitor regulatory paperwork (octroi, sales tax, etc.) for completeness and accuracy; Ensure coordination with origin/customer in case of incomplete paperwork
  • Ensure availability of sufficient vehicles for inbound / outbound operations
  • Oversee vehicle placement at bays and monitor the carting/ loading, tally processes etc
  • Ensure safe handling of all shipments and report any damaged cases to the origin/ hub
  • Oversee the work of supervisors to ensure adherence to the operational workflows and standard operating procedures (SOPs)
  • Handle all exception cases; On a daily basis check on the exceptions of the previous day and ensure follow up for closure/ resolution of the same
  • Ensure smooth conduct of all operation support activities as per defined timelines and requirements in terms of mail reverts and handling of all exception cases e.g. regulatory issues, priority/ urgent shipment connections, etc.
  • Monitor attendance and leaves for the staff on a daily basis and plan operations accordingly
  • Conduct daily staff briefings, including communication regarding any operational changes, route changes etc
  • Monitor performance of staff in the PUD/ DC and ensure conduct of trainings for regular staff, PDAs, loaders, etc. in line with the training programmes designed centrally
  • Generate and maintain MIS related to the PUD / DC
People
  • Provide direction, guidance and support to employees to help them discharge their duties effectively
  • Monitor the performance of the team on a continuous basis to identify key performers
  • Mentor and coach subordinates to develop the team’s capabilities and build a robust succession pipeline
  • Ensure that the PUD/DC is adequately staffed as per the manpower requirements
  • Ensure high level of employee engagement and retention of key performers
3. Key Result Areas and Key Performance IndicatorsS.noKey Result AreasKey Performance Indicators1.Optimize costs in the PUD / DC· % reduction in overall Operating Costs for PUD / DC(i.e. OCPK and PCPM)· Adherence of fleet procurement cost per kilometer within set threshold level· % Fleet utilization for all milk run vehicles· % reduction in market car hire costs2.Drive service quality and excellence in the PUD / DC· Timely connectivity of outbound loads to the Hub (% compliance)· Timely updation of status (in scan, out scan, exceptions, Proof of Delivery, Delivery Challansetc) in the system (% compliance within TAT)· Adherence to SOPs (measured in terms of number of non-compliances/ deviations) as observed in audit· % Exceptions closed within TAT3.Ensure Security of Shipments· Number of open regional security related cases in the PUD / DC4.Ensure Regulatory Compliance· Compliance to all applicable regulatory requirements and paperwork5.Drive Operations Process Efficiency and capability· % increase in operational productivity in the PUD / DC (measured as shipments/ employee or tonnage/ employee)6.Ensure Performance Driven Culture· Adherence to Performance Management system timelines and guidelines7.Support Employee Capability Building· % Key positions within team with identified successors / potential successors8.Drive employee morale and engagement· Employee Attrition (%)

DHL