Office Manager - Global Investment Firm

Michael Page

  • Gurgaon, Haryana
  • Permanent
  • Full-time
  • 2 months ago
  • Apply easily
In this role, you will be responsible for seamlessly managing various aspects of our office, having an integral part in ensuring a safe, efficient, and productive work environment. Your multifaceted responsibilities will encompass a wide range of administrative and operational tasks, facility management, HR coordination, guest reception and event preparation all aimed at supporting the smooth functioning of our office.Through your collaborative approach and unwavering attention to detail, you will be an important part of maintaining an environment where employees and visitors feel supported, valued, and fully engaged. By adeptly addressing the diverse and evolving needs of our organization, you will ensure the seamless operation of our office, laying a solid foundation for sustained growth and productivity at every level.This position offers a unique opportunity to become an indispensable part of the operational backbone of a company that is a global leader in the renewable energy sector, supporting innovation and shaping a sustainable future. Your efforts will not only uphold our standards of quality but also directly contribute to our mission of transforming the energy landscape worldwide.Responsibilities will further consist of:
  • Support HR functions, including onboarding, and ensure HR policies align with global practices and local regulations.
  • Take full responsibility for setting up a new independent office, steering the transition, and handling all aspects including coordination with architects, utilities, and IT providers.
  • Plan and coordinate equipment procurement, layouts, and office systems to maintain efficiency
  • Coordinate visitor access, external events, and site inductions
  • Address local stakeholder and legislative matters to ensure compliance with standards
  • Manage administrative tasks (filing, copying, printing, scanning, binding, travel, and expenses) and streamline office operations, procedures, and events.
Main Stakeholders
  • Global Office Management team
  • leadership team in Gurugram
Setup the office from scratchBe a part of global investment management firmWe look for the following in a candidate:
  • Proven experience in facility management, operations coordination, and HR support, with great organizational skills to manage multiple tasks and priorities
  • High communication and interpersonal abilities, ensuring productive relationships with internal teams and external contractors.
  • Thrive in a diverse environment and excel at handling a variety of tasks.
  • Fluent in Spanish & English with a solid knowledge of MS Office.
  • Detail-oriented, structured, and thorough, with resilience, a service-minded approach, and a positive can-do attitude
Client is a global investment management firm setting up a global capability centre in Gurugram.
  • Opportunity to setup an office from scratch

Michael Page