Assess and prioritize Director's emails, drafting responses when necessary, and ensuring timely follow-up on important messages. Arrange meetings, appointments, and conference calls for the Director, liaising with internal and external stakeholders to find suitable time slots. Assist in scheduling meetings with prospective clients, partners, and stakeholders, ensuring all relevant parties are informed and prepared. Prepare agendas, take minutes, and maintain records of meetings. Ensure action items are documented and followed up on. Set reminders for important deadlines, tasks, and events. Keep track of the Director's priorities and ensure timely completion of assignments. Organize and maintain digital and physical files, including confidential information and sensitive documents. Make travel arrangements, including booking flights, hotels, and transportation, and preparing travel itineraries. Serve as a point of contact between the Director and clients and external partners, conveying messages accurately and promptly. Handle sensitive information with discretion and maintain confidentiality at all times. Experience / Skill Set Ability to manage multiple tasks, deadlines, and priorities effectively. Excellent verbal and written communication skills, with the ability to convey information clearly and professionally. Strong focus on accuracy and thoroughness in all tasks, including email correspondence, meeting preparation, and document management. Flexibility to adjust to changing priorities and work assignments, and willingness to take on new responsibilities as needed Capacity to analyze situations, evaluate options, and make well-informed decisions to support the Director's objectives. Technical Competencies Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Calendar Management Tools Database Management Internet Research Skills: management,communication skills,confidentiality,document management,database