Assistant Manager Employee Services IRC209219
GlobalLogic
- Chennai, Tamil Nadu
- Permanent
- Full-time
- To head Facilities Management team and ensures the that complete maintenance of H.T / L.T, D.G’s, Chillers etc. including all the High & Low side Equipment are all times up with due support and assistance from Facilities Management Team.
- Assisting Director – Employee Services to have smooth facility management
- To ensure that facility management team functions in a manner that industry standard technical and soft maintenance of our facilities.
- To handle complete vertical of Seating & Space Management with optimum utilization of space.
- To understand annual operations budget and work with a frame work that allows tracking of expenses and ensure conformity within budgeted figures.
- Brings into practice and follow a contract tracker and SLA’s cum TAT’s with vendors.
- Ensure the contracts/AMCs are been renewed from time to time.
- Coordinating and Liasoning with vendors/service providers.
- Overviewing activation, deactivation of access cards and stock management and tracking of Access cards and overall supervision of Electronic Security Equipment
- Liaison with the builder for Diesel Generator and Electricity and Electrical Maintenance PPM schedule and keep a track of the PPM schedule.
- Liaison with electrician for the maintenance of Uninterrupted Power Supply, Air Condition & Fire Extinguishers etc.
- Monitor and check the entire checklists and take actions if any maintenance is required.
- Keep track of AMCs and ensure that AMCs are renewed on time.
- Operate within the budget.
- Ensure the contracts are renewed from time to time.
- Ensure to audit all Maintenance and Electrical related QRs periodically.
- Managing a team of technical resources (contractors) on 24/7 basis.
- Monitoring the housekeeping personnel, their punctuality and timeliness.
- Monitor the activity of housekeeping in office.
- Follow easy yet comprehensive checklists and logs to ensure hygiene and cleanliness of the facilities.
- Bring into practice and follow an audit and preventive schedule to ensure industry standard housekeeping practices and systems.
- Raising requisition for product and supplies for the housekeeping vertical.
- To ensure work flow within decided policies and procedures.
- Operate within the HK materials and toiletries consumables budget.
- Ensure the contract is renewed from time to time.
- Ensure statutory payments are monitored.
- Ensure to audit all Housekeeping related QRs periodically.
- Ensure that all the QRs are updated.
- Assisting Director Employee Services in inventory of the office assets under Employee Services department.
- Do periodical audit of the assets.
- Asset tagging is up to date at any given time.
- Preparing report and analyzing it.
- Keeping the track of the assets age by generating age wise report.
- Allocation of workstations and cabins to all existing employees, visiting employees, visiting executives, clients and new employees as per the project requirements.
- Generating seating report on weekly / Monthly basis and keep updating the management.
- Ensure that the seating portal is up to date.
- Handling day to day space management operations.
- Assisting Director Employee Services in consolidation of projects to have optimum space utilization.
- Assisting Director Employee Services in Projects movements within Nagpur.
- Ensure the client visits are smooth and eventless by ensuring proper board room arrangements – in terms of AV / AC and other tech arrangements in plsce.
- Ensure the timely processing of all invoices with 100% accuracy.
- Ensure timely raising of all PRs for Chennai Centre.
- Coordinate with procurement and legal teams for timely agreements and allocation of POs.
- Assist Director Employee Services in AOP (Budget for OPEX & CAPEX) for Chennai Centre.
- Periodical meetings with all suppliers / service providers and ensure their service levels are as per GL standards.