JOB DESCRIPTION Job Family Finance (Level 2) Job Title: Finance Assistant Manager Job Holder: (complete once new employee has joined business) Reporting To: (Job Title) Finance Manager Department / Cost Centre: Unifeeder GSC Job Purpose: As a Assistant Manager for Finance Processes within the Shared Service Centre (SSC), you will be responsible for overseeing and managing the end-to-end financial processes, ensuring efficiency, compliance, and alignment with organizational goals. This role requires strong leadership skills, financial acumen, and the ability to foster a high-performance culture within the team. Regular connect with Stakeholders is one of the key aspects of this role. Principal Responsibilities: (List approx. 10 points of 'what' and 'why' tasks will be performed in this position. Duties should be presented in order of importance.) Supervise and lead a team of professionals responsible for financial processes and operations at Unifeeder, providing direction, mentorship, and fostering a collaborative and high-performance environment. Assess and enhance current financial processes to boost efficiency, accuracy, and adherence to industry best practices. Manage process improvements and identify automation opportunities to effectively streamline financial workflows. Ensure team compliance with financial regulations, accounting standards, and company policies collaborate with internal and external auditors as needed. Support the leadership and management of process migration and other projects at the organizational level. Collaborate with different departments to align financial processes with the organization's objectives. Recognize opportunities for enhanced efficiency and implement best practices within the team. Take control of process management, process mapping and SOP designing and controlling. Responsible for coaching and mentoring to team members, facilitating performance enhancement. Address and resolve escalated issues, working closely with team members to implement corrective actions. Prepare and analyze regular reports on process and team performance, identifying key metrics and areas for improvement. Regular Stakeholder connects on Process performance, key challenges and alignment. General knowledge/ Background: over 5 years of experience in managing finance, specifically focusing on accounts payable and receivable processes. Previous experience in a leadership or supervisory role is required. Demonstrate a detail-oriented and analytical approach, capable of delving into the intricacies of financial processes. Bring experience in working within a global or multicultural environment. Excellent communication skills and have experience in managing stakeholder. Ability to leverage technology for process improvements, demonstrating a forward-looking approach to enhancing efficiency. Job Dimensions 4.1 Main Working Area (Mark 'X' as applicable) (a) Inside Office only X (b) Field (Outside only) (c) Plant / Operation Area 4.2 Does the job involve regular travel Yes No X if yes, state area / location (x): (a) Within Free Zone / Dubai (b) Within UAE (c) Between Dubai & Jebel Ali (d) International How often (a) Daily (b) Monthly (No: of times) (c) Weekly(No: of times) (d) Quarterly (No: of times) 4.3 Tools regularly used or Equipment operated as part of the job. (Please state exact software, machinery or tools in the boxes below) Computer System MS Office, Apollo, Softship, NAV Office Equipment (e.g. Fax, Photocopier) PCs, Laptops Machine / Light / Heavy Vehicle (if any specify) None Technical Instruments (if any specify) None 5. Direct Reports (If any) Position / Job Title No of staff: Yes 10-15 Job Specification Leadership & Team Management : Lead and manage a team of finance professionals within the SSC. Foster a collaborative and high-performance culture, ensuring team goals align with overall organizational objectives. Financial Process Oversight :Oversee and optimize end-to-end finance processes, including accounts payable, accounts receivable, and related functions. Ensure compliance with financial regulations, company policies, and industry standards. Process Improvement and Automation :Identify opportunities for process improvements and automation to enhance efficiency and accuracy. Implement changes to streamline financial workflows and reduce manual intervention. Quality Assurance :Implement and monitor quality assurance measures to ensure accuracy and completeness in financial processes. Collaborate with internal and external auditors to facilitate audits as necessary. Collaborate with other departments to align finance processes with organizational goals. Shipping Industry Knowledge/Experience :In-depth understanding of the shipping industry, including container shipping, freight logistics. Demonstrated experience in managing financial processes within a shipping or maritime environment. Communication Skills : Should possess excellent verbal and written communication skills. He should be able to communicate complex information in a clear and concise manner and ability to lead critical conversation. Departmental Activities Excellent communicational skills towards department and Senior Management and Stakeholders. Lead, mentor, and motivate a team of finance professionals within the department. Support and take ownership in preparation and presentation of accurate and timely Process Performance and other reports for management and external stakeholders. Work flexible over-hours in close coordination with other stakeholders covering situations where business is requiring urgent execution. Ability to work in a fast paced, time sensitive environment, Detail oriented Professional. Education / Qualifications / Experience (minimum qualifications required to perform the Job) Essential Finance Graduate and 5+ years of experience and preferably 2+ years of experience with a Shipping and Logistic Organization (Should have Lead/Supervise financial processes), Desirable Experience or exposure to international finance, trade finance, ERP System Specialization Work Experience(No: of Years and areas of expertise required for the Job) A minimum of 5+ years of progressive experience in Leading/Supervising finance and accounting processes/professionals with preferably some experience within the shipping/logistics industry. The candidate should preferably have had exposure to European stakeholders. Behavioral Competencies Competency Type Level Concern for quality 5 Customer Service Orientation 4 Details Oriented and Communication 4 Org. Awareness 4 Teamwork & Cooperation 5 Project Management and improvement 3
