Documentation Lead & Controller

• Documentation Lead & Controller reports to Global Operations Support Lead.
• This position is crucial for the global documentation cell of Lubrizol corporation located at GCC Pune.
• This is a combined role for documentation lead as well as controller. Mainly working independently to manage basic requirements & at the same time formulating plan, strategy & way forward related to all the documentation at GCC. This documentation serves 60+ LZ facilities on AutoCAD drawings, PRD validation & related documentation & GES.
• The position is accountable for ensuring the documents are systematically managed, labelled, and stored – allowing for easy retrieval, version control, and maintenance of accurate records.
• This position will collaborate with diverse teams to ensure adherence to proper documentation protocols. Additionally, address any inquiries associated with the document management system.

• Communication: Projects, Operations (Production, Maintenance, SHES), IT, Leadership team.
• Corporate: Lubrizol facilities contacts, Global Engineering team

• With document management system vendors

• Support implementation of document management policies and procedures at GCC -Pune for all the Lubrizol facilities.
• Own and maintain the entire documentation system ensuring complete adherence to the policies and procedures.
• Ensure document control procedures and workflow, Document repositories and database, including user access and permissions.
• Receive the approved document, include in database & meticulously track the revisions, records and absolute document.
• Ensure documents are properly classified, organized and stored in databases for an easy & quick revival to the user.
• Provide guidance and support to users, resolving their queries quickly.
• Collaborate within the documentation team understand their needs on document management.
• Coordinate with the IT department for system upgrades and enhancements.
• Conduct internal and external audits as required.
• Stay updated with industry trends and advancements in document management technology.

• Bachelor’s degree in engineering (Preferably in Mechanical)
• 7+ years of experience in handling documentation or related work
• Experience in implementing and managing electronic document management systems, including system administration, configuration, and maintenance.
• Strong understanding of document lifecycle management, document workflows, and best practices for organizing and categorizing documents.

• Bachelor’s degree in engineering or related field
• Experience in chemical processing is preferred.
• Relevant certification in document management system.

• Bachelor's degree in a relevant field (e.g., Mechanical Engineering, Information Management).
• ~5+ years of proven experience in working with Autodesk Vault or equivalent documentation control system.
• Strong knowledge of document control procedures, best practices, standards.
• Familiarity with document management systems and software- Virtual systems.
• Excellent organizational and time management skills.
• Diligence and accuracy.
• Strong communication and interpersonal skills to effectively collaborate with the team.
• Ability to work independently and collaboratively in a team environment.
• Analytical thinking and problem-solving abilities.

• Communicate effectively:

Lubrizol