Finance & Administrative Officer
Heifer International
- Patna, Bihar
- Permanent
- Full-time
- Facilitate accurate and timely transactions that will feed into client reporting, dashboards and other key client deliverables.
- Record all transactions in the accounting system; coordinate with team members to complete all accounting procedures to produce monthly financial statements in accordance with local GAAP or IFRS
- Complement ongoing documentation and implementation of industry standards in accounts management and compliance.
- Facilitate requests related to independent external audits and other agreed-upon procedures providing financial information and follow-up.
- Reconcile all transactions in the accounting system to the general ledger and financial reports.
- Register and maintain fixed assets in the accounting system.
- Manage the staff expenditure and reimbursement process.
- Ensure adequate documentation for payments to vendors and partners, checking accuracy of invoices and other supporting documents.
- Accountable to support responses to queries on the status of payments, accounts, expenditures and obligations and resolve any discrepancies.
- Support processes for project budgeting and reforecasting
- Support review of budget requests for timely processing of fund releases
- Monitor project burn-rates.
- Monitor compliance with grant agreements.
- Support preparation of accurate and timely client reporting, dashboards and other key client deliverables
- Ongoing documentation and implementation of industry standard grant management and compliance procedures
- Preparation and maintenance of accurate and timely periodic reporting, dashboards and other key deliverables to senior management
- Regular and timely expenditure review
- Monitor client agreement reporting dates and respond to compliance inquiries related to client requests.
- Assist in providing administrative and accounting support to staff and project partners through trainings and field monitoring.
- Support partner/cooperatives in submission of reports.
- Assist in monitoring project partners to ensure implementation of Heifer Partner's policies and program impact.
- Manage day to day office administration.
- Manage procurement and all purchases related to goods and services, including quotations, comparative tables, contracts and ensure compliance based on Heifer's or the client's standards.
- Provide adequate and timely logistical support for office operations and other activities.
- Ensure upkeep of office facilities and fixed assets
- Maintain seamless filing and record keeping system for travel and trip reports, attendance and leave approvals.
- Coordinate and/or facilitate local and international travel arrangements, meetings, conferences.
- Bachelor's degree in accounting, plus three (3) years of related experience.
- Experience in a client-funded development environment with compliance requirements of institutional funders.
- Knowledge of the NGO business sector; Knowledge of institutional funders for international development, a plus.
- Ability to navigate financial and non-financial data gathering and analytics; technically adept with ability to quickly learn and maximize usage of technology and software; effective user of Microsoft Office Suite with intermediate skill in MS Excel.
- Practical knowledge of the local country generally accepted accounting principles and fiscal statutes.
- Experience with accounting systems
- Ability to work under pressure, perform multiple tasks and manage consistently competing priorities; comfortable in rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.
- Ability to effectively train individuals and teams using participatory methodologies.
- Ability to work with delicate personnel situations and to maintain confidentiality.
- Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.
- Constant sitting and working at a computer for extended periods of time.
- Constant face-to-face, electronic and telephone communication with colleagues and the general public.
- Ability to prepare documents and other materials in a well-designed and attractive format, with attention to detail
- Willingness and ability to work outside of normal business hours.
- Ability and willingness to travel both domestically and internationally.
- Adequate physical condition necessary to travel to project sites in rural areas.