Admin Executive JOB DESCRIPTION: ADMINISTRATION EXECUTIVE About Bigship Bigship is India's first business hub that offers you solutions for all your eCommerce business needs. This is a robust platform for a best-in-class shipping experience for all the social sellers, marketplace sellers, shop owners and high-volume eCommerces. Focus on growing your business while we help you keep your costs and tasks in line. Keep connected and make us a part of your success story. Job Summary: The Admin Executive plays a crucial role in maintaining the smooth and efficient operation of the administrative functions within the organization. This position involves a wide range of responsibilities, including office management, coordination of administrative activities, and ensuring adherence to company policies and procedures. Key Responsibilities: Office Management: Oversee the day-to-day operations of the office, ensuring a clean, organized, and conducive working environment. Manage office supplies, equipment, and facilities to ensure seamless functionality. 2. Administrative Support: Provide administrative support to various departments and executives. Handle incoming calls, emails, and other communications, directing them to the appropriate personnel. 3. Documentation and Record-Keeping: Maintain and organize files, records, and documents both in physical and digital formats. Ensure confidentiality and proper handling of sensitive information. 4.Meeting Coordination: Schedule and coordinate meetings, conferences, and appointments. Prepare meeting agendas, take minutes, and distribute relevant documentation. 5.Travel Arrangements: Make travel arrangements for executives and other employees as required. Coordinate logistics for business trips, including accommodation and transportation. 6. Vendor Management: Liaise with vendors and service providers for office supplies, maintenance, and other services. Negotiate and manage contracts with vendors to ensure cost-effectiveness. 7. Compliance and Policy Adherence: Ensure compliance with company policies and procedures. Assist in the development and implementation of administrative policies. 8. Event Coordination: Plan and coordinate company events, workshops, and training sessions. Manage logistics and ensure events run smoothly. 9. Budget Tracking: Assist in monitoring and tracking departmental budgets. Report any discrepancies or issues to the appropriate management personnel. 10. Desktop Support: Install, configure, and maintain desktop hardware, operating systems, and software applications. Perform routine maintenance and updates on desktops and laptops. Qualifications and Skills: Bachelor's degree in Business Administration, Management, or a related field. Proven experience as an Administrative Assistant, Admin Executive, or similar role. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficient in MS Office applications and basic knowledge of office equipment. Familiarity with office management software and tools. Ability to handle confidential information with discretion.