Manager – AP (Fleet Invoice Processing), HQC

Mumbai, Maharashtra
Permanent
Full-time

20 days ago

Job TitleManager – AP (Fleet Invoice Processing)FunctionFinanceReports ToCountry Head – Accounts PayableLocationHead Office / Regional Finance HubTravel Required25% þ 50% ☐ 75% ☐About DHL Blue Dart Express India:Blue Dart Express Limited, a listed company, is a leader in courier, integrated air express package distribution, and eCommerce in South Asia, offering a wide range of logistics solutions. Founded in 1983, it is recognised for reliable, time-bound, and secure delivery services across 55,000+ locations in India as well as internationally. Its competencies span across evaluation and contracting, planning and transition, delivery and execution, and specific service capabilities. We pride ourselves on innovation, digitalization, service excellence, and creating long-term partnerships with our clients, enabling businesses to thrive in the fast-paced logistics environment and ever-evolving supply-chains. It wholly-owns India’s only scheduled air cargo airline, Blue Dart Aviation Limited, since May 1994, and the Concorde Air Logistics Limited, a transport, storage, and communications business, since May 2004.Blue Dart Express Limited is a part of the DHL Group's DHL eCommerce division, leveraging this global logistics leader’s network across 220 countries and territories to provide comprehensive express and logistics solutions to our clients. Our robust network and unmatched infrastructure have positioned the Blue Dart brand as a key India-grown logistics player with an unmatched and phenomenal global outreach rooted in the DHL brand of its majority shareholder.We are proud to be consistently ranked among India’s Top 100 Great Places to Work, combining it with DHL Group’s Top Employer certification. Being an Employer of Choice is not just a goal; it’s a fundamental part of who we are, committed to creating a workplace where people are valued, empowered, and wear the sobriquet “Blue Darter” with honour.If you are looking to join a purpose-led, people-first, company that shapes India’s supply-chains with integrity and safety, Blue Dart is where you belong. Blue Dart offers competitive compensation and comprehensive benefits, access to cross-functional, succession planning and global career paths, and strong culture of recognition.Position Overview:The Manager – AP (Fleet Invoice Processing) is responsible for end-to-end validation, processing, governance, and control of fleet-related invoices across the organization. This includes transportation vendors, leased fleet operators, fuel invoices, toll reimbursements, trip-based billing, route-based contracts, and associated logistics operational costs.Given Blue Dart’s large ground transportation network and high-volume logistics operations, fleet cost management is a material financial lever. The role ensures contractual compliance, cost accuracy, fraud prevention, SLA adherence, and strong financial controls in a dynamic, multi-location operating environment.The incumbent will collaborate closely with Operations, Fleet Management, Procurement, Finance Controlling, and IT to drive automation, AI-enabled invoice validation, and digital workflow optimization. This role contributes directly to working capital discipline, cost control, and governance excellence.Job Purpose:To ensure accurate, compliant, and efficient processing of all fleet-related invoices while strengthening financial controls, reducing cost leakages, leveraging automation and AI-driven validation tools, and supporting business continuity in a high-volume logistics environment.Key Roles & Responsibilities:Fleet Invoice Validation & Processing

Oversee end-to-end processing of fleet-related invoices including route-based, trip-based, fixed lease, and fuel-linked invoices.
Validate invoices against approved contracts, rate cards, GPS logs, trip sheets, mileage reports, and operational documentation.
Ensure accurate coding, tax validation (GST compliance), and ERP entry discipline.
Maintain SLA adherence for invoice processing and payment cycles.

Contract & Commercial Compliance

Interpret fleet and transport contracts to ensure invoice accuracy as per commercial terms.
Identify rate deviations, billing anomalies, duplicate claims, and non-contractual charges.
Escalate discrepancies and coordinate corrective actions with Procurement and Operations.
Support cost benchmarking and rate rationalization initiatives.

AI & Automation Enablement

Drive automation in invoice capture using OCR and ERP-based workflow tools.
Implement AI-enabled anomaly detection for duplicate invoices, abnormal mileage claims, rate variances, and suspicious billing patterns.
Partner with IT and Finance Transformation teams to enhance digital AP workflows.
Reduce manual intervention and improve first-time-right invoice validation.

Governance, Risk & Audit Compliance

Ensure compliance with internal financial controls (IFC) and audit standards.
Maintain robust audit trails and documentation for all processed invoices.
Support internal and external audits related to fleet payments.
Ensure zero major audit observations within AP fleet processes.

Vendor & Stakeholder Management

Act as Finance SPOC for fleet vendors on invoice queries and payment clarifications.
Collaborate with Operations, Regional Finance, and Procurement teams to resolve billing disputes.
Ensure timely and transparent communication with vendors.
Maintain vendor confidence while safeguarding company interests.

MIS, Analytics & Cost Monitoring

Prepare monthly dashboards on fleet expenditure, cost trends, and variance analysis.
Provide route-level, vendor-level, and region-level cost insights.
Identify patterns of cost leakage and recommend corrective measures.
Support leadership with data-backed insights for budgeting and forecasting.

Working Capital & Cash Flow Management

Ensure payments are aligned to agreed credit terms and working capital objectives.
Avoid duplicate payments, advance payments without approvals, and financial exposure.
Contribute to DPO management through disciplined invoice scheduling.

Process Excellence & Continuous Improvement

Drive structured process improvement initiatives annually.
Standardize invoice validation checklists and documentation frameworks.
Improve TAT, reduce error rates, and enhance automation penetration.

Qualifications & Experience:Education:

Bachelor’s degree in Commerce / Finance
CA / CMA / MBA (Finance) preferred

Experience:

7–10 years of experience in Accounts Payable, preferably in logistics, transportation, infrastructure, or high-volume service industries.
Experience handling fleet, transport, or vendor invoice validation preferred.
Exposure to ERP systems (SAP / Oracle / similar enterprise systems).
Experience with digital AP tools, OCR, or AI-based invoice systems is an added advantage.

Skills & Capabilities:Technical Skills:

Strong understanding of Procure-to-Pay cycle
Contract interpretation and commercial validation
GST and taxation knowledge related to vendor payments
Advanced Excel and financial analytics capability
ERP workflow knowledge
Audit and internal control orientation

Key Competencies:

High attention to detail
Strong governance mindset
Analytical thinking and problem-solving ability
Stakeholder management capability
Integrity and accountability
Continuous improvement orientation

Key Performance Indicators:KRAsKPIsInvoice Accuracy≥ 99.5% processing accuracySLA Adherence≥ 95% invoices processed within defined TATAudit & ComplianceZero major audit findingsDuplicate Payment PreventionZero duplicate paymentsCost GovernanceQuarterly variance analysis and cost optimization insights submittedAutomation Adoption% of invoices processed through automated workflowVendor Query ResolutionAverage resolution within 5 working daysWorking Capital DisciplineAdherence to payment terms and DPO targetsWhy join DHL Blue Dart?When you join us, you’re not just taking a job—you’re becoming part of a purpose-led movement that’s reshaping the future of logistics across India and the world. At Blue Dart, we don’t just deliver parcels—we deliver excellence, innovation, and opportunity every day.Here’s what makes us stand out:

Great Place to Work® Certified—a testament to our people-first culture, inclusive environment, and commitment to your growth and well-being.
Competitive pay and performance-linked rewards that truly recognize your impact.
Structured learning, global exposure, and on-the-job coaching to help you grow faster than ever.
Best-in-class benefits—from comprehensive medical cover (including optional parental care) to financial wellness and generous time off.
A culture that celebrates diversity, innovation, and bold thinking—where your voice is heard and your contributions matter.
Global career paths across the DHL Group, opening doors to opportunities in 220+ countries and territories.
The pride of working with India’s most awarded logistics brand, trusted by millions and driven by purpose.

This is your chance to do meaningful work, build a career without borders, and thrive in a company that’s not just a logistics leader—but a Great Place to Work. Come grow with us.Disclaimer:
At Blue Dart Express Limited, all recruitment is conducted through a fair, transparent, and merit-based process aligned with our commitments to Human Rights and Diversity, Equity, Inclusion & Belonging (DEIB).Blue Dart does not request or accept any fees, deposits, or payments from candidates at any stage of the recruitment or onboarding process. Any such request is fraudulent and unauthorized.Blue Dart shall not be responsible for any loss arising from such fraudulent activity. For verification, candidates may write to bdjobs@bluedart.com. #Li-eBD

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