Service Process Lead-Software License Management

Pune, Maharashtra
Permanent
Full-time

9 hours ago

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Identify deployed software and compare it to the baseline inventory.
Identify and reconcile discrepancies between discovered data and baseline inventory.
Review licensing models, agreements, and compliance requirements.
Classify software based on business criticality, usage frequency, and licensing complexity.
Document a Software License Management Plan.
Register and maintain software as CIs in the CMDB.
Map software licenses to relevant hardware or user assets to track usage.

Software License Control:The Software License Management Team ensures that the following steps are carried out:

When a request is triggered, the Software License Management team reviews the request and checks for availability of existing software licenses.
Verify existing software license availability and inform the requestor.
Record new license entitlements and agreements in the CMDB and/or contract repository.
Map software licenses to IT hardware assets to track usage.

Status Accounting & Reporting:The Software License Management Team ensures that the following steps are carried out:

Retire/decommission expired, obsolete, or unused software license records.
Update ITSM toolset / license records to reflect changes.
Generate and distribute license recovery reports to stakeholders.

Verification & Audit:The Software License Management Team ensures that the following steps are carried out:

Collect and analyze license usage data to identify trends, underutilized or unauthorized software, and potential compliance gaps.
Verify license key expirations, contract renewals, and other time-based obligations captured in the CMDB or license repository.
Detect and flag instances of over-allocation, such as more installations than licenses owned.
Generate compliance reports, unauthorized or blacklisted software installations and distribute to stakeholders.
Update license records to reflect changes.
Create and maintain a list of authorized and unauthorized software licenses.
Ensure the license inventory and entitlement records are accurate and reconcilable against vendor expectations.
Track metrics
Analyze software usage trends to identify opportunities for optimization or re-harvesting.

Activities to evaluate, plan, and request new or renewed licenses in alignment with business needs and contractual terms.

Review software usage and entitlements: Analyze current license inventory, usage trends, and entitlements to identify over- or under-utilized assets.
Perform gap analysis: Compare actual usage against license entitlements and identify any shortfalls, compliance risks, or unused capacity.
Forecast Licensing Needs: Collaborate with stakeholders to project new or renewed license requirements based on planned projects, user growth, or technology changes.

Process Generic ActivitiesItemDescriptionSLA & Service ReviewGuarantee that all metrics (SLA/KPI) are measured and communicated to all delivery unitsMonthly upload of process related SLA to the Fujitsu Standard KPI/SLA repositoryAct as a point of contact and escalation for the customer, account and delivery units in all SLA related mattersParticipation in internal monthly service review meeting and contribution to customer service reviewCoordination of SLA mitigation activities across the multiple delivery unitsAnalysis of SLA related reports as well as mitigation proposalsOn a regular basis, review the agreed metrics and KPIs and propose amendments to ensure they are fit for purposeProcess Control & ReportingMonthly proactive production and analyzing standard internal Fujitsu service status reports (health checks)Producing and analyzing of internal Fujitsu daily, weekly and/or monthly service control related reports:

License Tracking: Update the software license inventory with new licenses, renewals, and expirations.
License Expiry Alerts Review: Monitor alerts for upcoming license renewals and expirations.
Software License Lifecycle: Collaborate with teams to discuss upcoming software license renewals or retirements.
Stakeholder Engagement: Respond to ad-hoc queries from management regarding licensing.
Meetings: Collaborate with SLiM stakeholders to align software needs.

Reviewing the nature of the trends and triggering respective actions (demand analysis)Producing or analyzing Non-standard, ad-hoc reporting (limited to 1 report per month)Process & ProceduresConducting process related meetings with customer and delivery unitsAct as a contact and escalation point for the customer and account in regard to process and procedureAct as a contact and escalation point for the delivery units in regard to process and procedureOn a regular basis, review, update and communication of processes and proceduresParticipation in standard process related auditsCreation, update/maintenance and communication of process related work instructionsDelivery of process related trainings to delivery units and other agreed stakeholdersMonitor, maintain and ensure compliance to the Process and respective industry and Fujitsu standardsContinual ImprovementProactive identification of process related Continual Improvement initiatives, such as automation and ITSM toolset proposals and process related demand reduction opportunitiesPropose, plan, implement, track, and review of process related improvementsAct as contact and escalation point for the customer, account and delivery units in process related Continual Improvement mattersMaintain, control, and improve interfaces with key ITSM processes, ensuring their efficiency during service lifecycleParticipation in account Continual Improvement related meetingsActive participation and collaboration in CommCell's (or similar Continuous Improvement forums) on a regular basis. Record ideas and track forecast/actual benefits in the Global Delivery Benefits tracker.Service Change & RiskPerform process related service acceptance as part of Service Readiness Review (SRR) for all new services/projects according to the Fujitsu Service Acceptance best practicesConsult change schedules (FSC) for awareness of upcoming operational changes and perform change assessment where requiredIdentification of process related risks to the services, updating of risk registers where needed and contribution to risk mitigation plansRelocation Supported: YesVisa Sponsorship Approved: NoAt Fujitsu, we are committed to an inclusive recruitment process that values the diverse backgrounds and experiences of all applicants. We believe that hiring people from a wide variety of backgrounds makes us stronger, not because it's the right thing to do, but because it allows us to draw on a wider range of perspectives and life experiences.Copyright 1995 - 2024 Fujitsu×Cookie Consent ManagerWhen you visit any website, it may store or retrieve information on your browser, mostly in the form of cookies. Because we respect your right to privacy, you can choose not to allow some types of cookies. However, blocking some types of cookies may impact your experience of the site and the services we are able to offer.Required CookiesThese cookies are required to use this website and can't be turned off.Show More DetailsRequired Cookies Provider Description Enabled
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