Company Secretary Operations, Board & Committee
- Pune, Maharashtra
- Permanent
- Full-time
team.Desired Strategic Outcome:The role aims to achieve flawless coordination and execution of board meetings, ensuring that all participants are well-prepared and advised. This contributes to the strategic goals of bp by facilitating effective decision-making processes and enhancing organizational efficiency.Impact on bp’s Business:The B&C Analyst plays an important role in aligning board activities with bp’s business goals and objectives. By handling board meeting schedules, meeting agendas, and pre-meets with presenters and chairman, the coordinator helps ensure that board meetings are productive and aligned with the company's strategic direction.KEY ACCOUNTABILITIES:Annual and Ad Hoc Planning: Plan and schedule board meetings, coordinating dates with directors, BAs, and PAs before finalizing.Issuing Board Meeting Invites: Send board meeting invites to all directors and other participants (e.g., guests, presenters) once dates/times are finalized.Track meeting invites to confirm quorum and presenter’s attendanceWork closely with subsidiary cosecsManage board meeting agendasPre-read Preparation: Contact presenters with pre-read preparation reminders and timelines; follow up as needed.Pre-read Review: Send pre-reads to subsidiary CoSec for review and comment; communicate and coordinate CoSec comments with presenters as neededFinal Pre-read Pack Distribution: upload final pre-read pack in Board avantage.Attend Board and Committee meetings and take minutes to support board secretaries as needed.Optimally coordinate logistics for board meetings, calendar invitations, technology and facility preparedness and required travel arrangementsCoordinate board meeting de-brief sessions with key stakeholders: schedule debrief session immediately after meeting, keep track and log approved resolutions.Manage board meeting calendar and pre-read due datesCoordinate and handle publishing of key dates on CSO intranet page as neededTraining Schedules: Manage director/officer training schedules; send invites for trainings.May be assigned other special board governance projectsEDUCATION:Bachelors Degree from an accredited college or universitESSENTIAL EXPERIENCE AND JOB REQUIREMENTS:Four years or more experience in a field relevant to corporate governance and board support
Problem-solving skills, with the creativity to propose options. including the ability to identify, resolve, and/or escalate issues in a timely manner
Ability to work autonomously with minimal direction
Solid understanding of board portals and data management system. Board advantage and general entity management system specific knowledges is a plus.
Ability to maintain high quality performance with varied deadlines and challenging priorities in a fast-paced work environment
Strong organizational, analytical, proofreading, and editing
Excellent attention to detail and accuracy
Excellent written and verbal communication skills with the ability to convey information clearly and expertly to executives and directors
Ability to independently organize and handle projects requiring a high degree of confidentiality and the ability to review, analyze and compile results; the successful candidate must be acutely aware of the confidential, and often priviledged nature of information and diligently maintain confidentialityDesired SkillsStrong interpersonal skills – capable of embracing a professional variety of styles to get along with team,
senior management and stakeholders to achieve the desired result
Effective, teamwork and team working – consider all key angles in coming to a decision and ensures
involvement with relevant team members
Demonstrate a high standard of communication in writing, emails, presentations, and informal conversations
Highly organized with attention to detail and the ability to prioritize
Demonstrated high professional and ethical standards
Digital skillsTravel Requirement: Negligible travel should be expected with this roleRelocation Assistance: This role is eligible for relocation within countryRemote Type: This position is a hybrid of office/remote workingSkills: Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills
Legal Disclaimer:We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please .If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.