Key ResponsibilitiesA. Material Planning & ProcurementCoordinate with production supervisors and project managers to receive the approved Bill of Materials (BOM).Identify material requirements for each order based on BOM and production timelines.Plan procurement activities to ensure zero delay in manufacturing.B. Vendor ManagementMaintain a roster of approved vendors for each material category (wood, foam, laminates, polish chemicals, hardware, etc.).Source and negotiate best prices, terms, and delivery timelines.Conduct periodic vendor performance reviews on quality, pricing, and reliability.Maintain healthy vendor relationships while ensuring strict cost and quality controls.C. Purchase Order ManagementRaise Purchase Orders (POs) after approvals from the Production Manager.Track each PO for dispatch timelines and follow up for timely delivery.Ensure vendor bills match the PO and delivery receipts before submitting to Finance for payment.D. Quality Check CoordinationCoordinate with the Stock Manager and Production Supervisor to conduct material quality checks upon arrival.Ensure damaged or non-compliant materials are returned or replaced.Maintain records of rejections and quality complaints for vendor review.E. Inventory & DocumentationShare delivery timelines and inventory updates with the Stock Manager.Keep procurement records updated (POs, vendor quotations, invoices, GRNs).Support profitability analysis by sharing material costs per order with the Stock Manager.F. Market Research & Rate BenchmarkingRegularly survey the market for new suppliers, better alternatives, or cost savings.Benchmark pricing and lead time with local markets like Kirti Nagar and Sikanderpur, but ensure premium quality compliance.G. Purchase Order & GRN ManagementPrepare and issue Purchase Orders (POs) based on the approved BOM shared by the production team.Coordinate with vendors for timely dispatch and share GRN format.Receive goods and generate Goods Receipt Notes (GRNs) with quantity, quality, and vendor invoice details.Report discrepancies to the Production Manager and follow up with vendors for resolution.